Before arranging for catering you will need to reserve a location on campus for your event. At this time order any audio visual, tables, food, etc. haverford.edu/reserve

If you have any questions, or need assistance, please contact jboock [at] haverford.edu (Jennifer Boock), or Patricia Callaghan.

Please have the following information available when arranging your event:

• Client Name
• Account number to be charged
• Client phone number
• Type of event
• Date and start time of event
• Location of event
• End time
• Approximate number of attendees

Please give Catering at least 5 business days prior to the date of the event. Any less notice could result in fewer choices of food and beverages. There will be a surcharge of 15% for all requests with less than 48 hours notice.

All services described are offered as self-service with all paper supplies included. Additional linen, china and wait staff is available at an extra cost. All equipment and supplies delivered to your event belong to Dining Services and must be left secured in the same place they were delivered. If any equipment or supplies are missing at the time of pick up the client will be charged for replacement. All table and chair setups are the responsibility of the party requesting the space. If you need to contact Dining Services after 4:00 p.m. please call (610) 896-4985 and ask for the manager or supervisor on duty.

All cancellations must be made at least 48 hours prior to the event in order to avoid any charges or fees. Cancellations made after this time may be subject to charges for any food or supplies that were purchased.

In order for Haverford College Catering to provide quality service and to properly plan your event, a minimum of two weeks notice is required when booking a catered event. An approximate number of guests must be given at time of reservation and then a guaranteed number must be given 72 hours prior to the event. This number will be considered a guarantee and is not subject to reduction. If we do not receive a guarantee count, the estimated number will be considered your final count for billing.

Standard deliveries and pickups are set up for your convenience. To provide complimentary delivery service we have a $25.00 minimum food order. For orders occurring weekdays after 4 p.m., or on weekends, there may be an additional charge for labor and services. Dining Center employees will not remain at the event unless required or previously arranged for. Due to the regulations of the Health Department, and catering standards, any food not consumed at the event may not be removed, except by Haverford College Dining Services.

Grill rentals are available for a rental charge of $45. This includes the charcoal and utensils. The college requires that we provide an attendant for all grill rentals and the fee for this is $100 for a 2 hour service.