Office of theProvost

Who is Eligible

Full-time, non-visiting tenured, tenure-track and continuing faculty.

Criteria

The fund provides faculty with an annual fund of $3,250 to be used to support research, travel and books throughout the fiscal year. Effective September 1, 2023, pre-approval is no longer required.

Eligible Expenses

All expenses must meet the Controller’s Office policies and procedures. The fund may be used for expenses related to:

• research and scholarship materials
• publication costs
• professional membership dues
• travel to off-campus research sites
• computing equipment for research purposes, provided it is purchased through IITS and follows IITS computer and purchasing policy
• conference travel
  • to give an invited paper, serve as an invited participant, or chair a session
  • to give a contributed talk
  • to serve on the board or as an officer of a learned society
  • to attend a meeting for the purpose of professional development

If you choose to use funds to purchase computers or technology, no additional funds will be allocated to support other research or travel related activities. Please determine highest need when utilizing funds.

Eligibility Period

The full amount is available July 1 through June 30. Faculty must submit expenses using Workday. Annual funding does not carry over each fiscal year. Expenses incurred prior to June 1 must be submitted no later than June 1 to be guaranteed to be charged to the current year allocation. Expenses not submitted and approved within Controller’s office deadlines may be charged to the next year fund. Faculty are responsible for timely substantiation of expenses.

How To Access Funds

• You MUST complete a Business Purpose for each line item - it should always answer Who/What/Where/When and Why - example: You have a meal expense, your name should be first such as: Smith/meal/talk @ APS Mtg/SanDiego/Nov2019. Please enter this information in the Memo Box.
• Submit expenses via Workday. Charge to Cost Center CC3900 and, when applicable, use the faculty member’s name as Employee worktag.
• Transactions submitted via Workday will route through the Office of the Provost for review and approval.

Ineligible Expenses

Wages or stipends for student workers. (Please see the “Student Research Assistant Fund”)

Travel Insurance

Those traveling on College business are provided with Travel Accident insurance coverage. Further details are available from the Office of Human Resources. All students and staff must register their travel in Terra Dotta

• Application
• Effective September 1, 2023, pre-approval is no longer required.

• Eligible
• Full-time, non-visiting tenured, tenure-track, and continuing faculty

Who is Eligible

Full-time, visiting Instructors, Assistant Professors, Associate Professors, and Professors.

Criteria

Full-time visiting faculty members may apply for funding to support research and travel. Visitors should consult their appointment letter for their funding limit. The fund allows faculty to apply for funding on a rolling basis throughout the year to support conference travel and/or research initiatives.

Eligible Expenses

All expenses must meet the Controller’s Office policies and procedures. The funds may be used for expenses such as:

• research and scholarship materials
• publication costs
• professional membership dues
• travel to off-campus research sites
• conference travel
  • to give an invited paper, serve as an invited participant, or chair a session
  • to give a contributed talk
  • to serve on the board or as an officer of a learned society
  • to attend a meeting for the purpose of professional development

Eligibility Period

The full amount is available July 1 through June 30. Faculty must submit expenses using Workday. Annual funding does not carry over each fiscal year. Expenses incurred prior to June 1 must be submitted no later than June 1 to be guaranteed to be charged to the current year allocation. Expenses not submitted and approved within Controller’s office deadlines may not be reimbursed. Faculty are responsible for timely substantiation of expenses.

How To Access Funds

• Apply at anytime through the online application. Pre-approval is required before incurring expense.
• You MUST complete a Business Purpose for each line item - it should always answer Who/What/Where/When and Why - example: You have a meal expense, your last name should be first such as: Smith/meal/talk @ APS Mtg/SanDiego/Nov2019
• Submit expenses via Workday. Charge to Cost Center CC3900 and, when applicable, use the faculty member’s name as Employee worktag
• Attach pre-approval to expense or expense report.
• Transactions submitted via Workday will route through the Office of the Provost for review and approval.

Ineligible Expenses

• Wages or stipends for student workers
• Computers, computer equipment, devices or hardware
• Capital equipment

Travel Insurance

Those traveling on College business are provided with Travel Accident insurance coverage. Further details are available from the Office of Human Resources. All students and staff must register their travel in Terra Dotta.

Application Form

• Eligible
• Full-time, visiting Instructors, Assistant Professors, Associate Professors, & Professors

Faculty Research Grants provide funding up to a maximum of $6000 for faculty members to initiate new research projects or to complete an existing project.

How to apply:

The application deadline for 2025-26 is Monday, February 3, 2025. The online application form is currently available. The application requests a project summary, budget summary, and a short report (no more than one page) describing progress on your previous award and how the funds were spent.

Funding terms:

Award letters are sent in March and funds will be available as of July 1, 2024. The award can cover expenses that you incur in the period July 1, 2024 - June 30, 2025; the funding does not roll over after June 30, 2025. Expenses incurred prior to June 1 must be submitted no later than June 1 to be guaranteed to be charged to the grant. All expenses must meet Controller’s Office policies and procedures.

Limitations:

This is a competitive process, and requests frequently exceed the available funding. Decisions about awards and funding level are made after a review by the faculty members serving on AAC.

The following restrictions apply to all Faculty Research Grants:

1. meal expenses generally only allowed for a short-term situation (such as a short research visit or conference) in which you will incur more-than-typical meal expenses
2. expenses for housing associated with research trips are capped at two months
3. expenses for computer equipment generally only allowed for specialized technology for a research-specific purpose
4. cellphone or wifi expenses are not permitted
5. faculty summer salary is not permitted
6. student research assistants are not permitted (please send such requests to the Student Research Assistant Fund)

Application Form

• Deadline
• Monday, February 3, 2025

• Eligible
• Tenure-line/ Continuing

The Book/Materials Fund

All full-time visiting faculty may spend up to $250 on books or materials that support their scholarship and pedagogy.

How to Apply

There is currently no application process. Please submit receipts to your department’s administrative assistant for processing. All expenses must meet the Controller’s Office policies and procedures.

Funding Terms

Annual funding allotment of $250 does not roll over, it must be spent and submitted for reimbursement by June 30th.

Limitations:

The funds cannot be used for the following categories:

• Computers, computer equipment, devices or hardware (unless specialized technology needed for research).

• Eligible
• Full Time Visiting

Faculty members are eligible to apply for up to 2 full-time summer research students, for a maximum of 10 weeks for each student, 1 part-time student for the academic year, or a combination of summer and academic year support. Based on guidance from the Department of Labor, the students' work will be considered as part of their educational development and thus they will be paid via stipends ( one stipend near the beginning of their summer work and a second payment around the end of the summer assignment). The total full-time summer stipend for FY26 will be finalized soon. The stipends will be in the form of a non-payroll check, and the students will be informed that the stipend is taxable and they will receive Form 1099. Stipend amounts for students hired during the academic year will be determined based on the scope of the project and the estimated number of hours worked.

How to apply:

The application deadline for 2025-2026 is Monday, December 9, 2024. A link to the on-line application will be provided by email announcing the call for proposals. Visiting faculty are not eligible to apply for this fund.

Funding terms:

Award letters are sent in February, and funds will be available for use based on the award (i.e. summer student award is available until the end of the summer work session, typically the third week of August, and academic year awards are available until the week before commencement).

Limitations:

This is a competitive process. Requests usually exceed the total funding available. Funding decisions are made by a subcommittee of AAC.

Application Form

• Deadline
• Monday, December 9, 2024

• Eligible
• Tenure-line/ Continuing

Funds may be requested to support travel expenses for student traveling (alone, or with faculty members) to present their research at professional meetings or other professional or academic venues.

How to apply:  Faculty can encourage their student(s) to apply through the online application at any time. Please note, if a student is traveling to a conference or a professional meeting and the faculty sponsor is a visiting faculty member, the dates of travel must occur during the dates of the visiting faculty member's employment at Haverford and must be approved by the Department Chair or Program Coordinator. 

Funding terms: Faculty must remind students that funds can be spent only after the application has been approved. Also, the funds can only be used for the stated purpose and during the stated time period in the application. This is an endowed fund, therefore it is required that those receiving support from this source are required to submit a written summary (max. one page) of their experiences in a letter addressed to the donor to be included in our annual stewardship report.

Application Form

• Deadline
• Rolling, last application accepted May 1st

(Full Program Description)

Faculty members whose research has been supported recently by extramural funds may apply for support from the Research Continuity Fund.

How to apply: Apply at anytime throughout the year by contacting the Associate Provost. Visiting faculty are not eligible.

Funding terms: Awards are typically available for one year upon award date. No support is provided for student researchers, summer salary, or major equipment.

• Eligible
• Tenure-line/ Continuing

The Faculty New Directions Fund supports tenured faculty members and faculty on Continuing or Senior Lecturer appointments with more than ten years of service at the College who want to undertake fresh scholarly pursuits beyond their established areas of interest through formal training, directed mentoring relationships, and other forms of substantive preparation and development. While this fund aims to encourage exploration and experimentation, its resources are primarily intended to cultivate the faculty member's readiness to establish a specific new area of research or scholarship. It aims not to facilitate short-term outcomes (such as production of a specific article), but rather to make a longer-term investment in the faculty member's intellectual range and productivity.

Awards ranging from $1000 - $5000 will be made to support such activities as:

• Training in new languages, methods, or technical abilities
• Mentoring relationship(s) with experts in areas that the faculty member wishes to explore
• Travel to libraries, museums, laboratories, performances, or other sites that offer unique opportunities to pursue new knowledge
• Materials that facilitate auto-didactic exploration

How to apply: The application deadline for 2024-25 is Tuesday, January 14, 2025. Please submit a one-page description of the proposed research project and the corresponding budget to Ellen Schultheis, Associate Director for Academic Administration.

Funding terms:Funds are available for long term projects and award terms are negotiable; faculty are not permitted to apply in consecutive years.

Limitations: The funds cannot be used for the following categories:

• Computers, computer equipment, devices or hardware (unless specialized technology for research specific purpose)
• Replacement equipment

• Deadline
• Tuesday, January 14, 2025

• Eligible
• Tenure-line/Continuing