Office of theProvost
Internal Funding Sources
Several sources of funding are available to eligible faculty members (eligibility requirements are provided within the descriptions of each fund below). Questions about internal funding should be directed to the eschulthei [at] haverford.edu (Associate Director for Academic Administration). For travel related funding, please refer to the College's Fall 2021 Travel Policy
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Faculty Research and Travel Fund
The fund allows faculty to apply for up to $3000 in funding on a rolling basis throughout the year to support conference travel and/or research initiatives.
The fund may be used for expenses related to:
- research and scholarship materials
- publication costs
- professional membership dues
- travel to off-campus research sites
- conference travel
- to give an invited paper, serve as an invited participant, or chair a session
- to give a contributed talk
- to serve on the board or as an officer of a learned society
- to attend a meeting for the purpose of professional development
How to apply: Apply at any time throughout the year. Full-time visiting faculty are not eligible.
Funding terms: Faculty must apply and receive approval before using the funds (e.g. apply before traveling, apply before purchasing research related expenses). Annual funding allotment of $3,000 does not roll over. The full allotment is available July 1st and it must be approved, spent and submitted for reimbursement by June 30th of the following year.
Limitations: The funds cannot be used for the following categories:
- Salary for student workers (please see the “Student Research Assistant Fund”)
- Computers, computer equipment, devices or hardware (unless specialized technology needed for research specific purpose)
- Meals while traveling on a research trip (meals for conferences are allowable)
- Gas receipts for personal car trips (must submit mileage)
- Personal reimbursement for payment of professional services (you may apply for funds to hire a professional entity but any entity hired for professional services must be paid directly by the College, not through the faculty member – please have entity submit an invoice)
Travel Insurance
Those traveling on College business are also provided with Travel Accident insurance coverage. The coverage insures against accidental death and provides five times the annual base salary up to a maximum of $500,000. The coverage applies to all accidents, and includes riding as a passenger on any form of public transportation or driving a personal car. Further details are available from the Office of Human Resources.
- Eligible
- Tenure-line/ Continuing
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Visiting Faculty Research and Travel Fund
Full-time visiting faculty members may apply for funding to support research and travel. Visitors should consult their appointment letter for their funding limit. The fund allows faculty to apply for funding on a rolling basis throughout the year to support conference travel and/or research initiatives.
The fund may be used for expenses related to:
- Research and scholarship materials
- Publication costs
- professional membership dues
- Travel to off-campus research sites
- Conference travel
- to give an invited paper, serve as an invited participant, or chair a session
- to give a contributed talk
- to serve on the board or as an officer of a learned society
- to attend a meeting for the purpose of professional development
How to apply: Apply at anytime through the online application.
Funding terms: Faculty must apply and receive approval before using the funds. Annual funding allotment does not roll over. The full allotment is available July 1st and it must be approved, spent, and submitted for reimbursement by June 30th of the same fiscal year.
Limitations:
The funds cannot be used for the following categories:
- Salary for summer student workers
- Computers, computer equipment, devices or hardware (unless specialized technology needed for research specific purpose)
- Meals while traveling on a research trip (meals for conferences are allowable)
- Gas receipts for personal car trips (must submit mileage)
- Personal reimbursement for payment of professional services (you may apply for funds to hire a professional entity but any entity hired for professional services must be paid directly by the College, not through the faculty member – please have entity submit an invoice)
Travel Insurance
Those traveling on College business are also provided with Travel Accident insurance coverage. The coverage insures against accidental death and provides five times the annual base salary up to a maximum of $500,000. The coverage applies to all accidents, and includes riding as a passenger on any form of public transportation or driving a personal car. Further details are available from the Office of Human Resources.
- Eligible
- Full Time Visiting
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Faculty Research Grants
Faculty Research Grants provide funding up to a maximum of $6000 for faculty members to initiate new research projects or complete an existing project.
How to apply: The application deadline for 2022-23 is Monday, February 6, 2023. The online application form is currently available. The application requests a project summary, budget summary, and a short report (no more than one page) describing progress on your previous award and how the funds were spent.
Funding terms: Award Letters are sent in March and funds will be available as of July 1, 2023. The award can cover expenses that you incur in the period July 1, 2023 – June 30, 2024; the funding does not roll over after June 30, 2024.
Limitations: This is a competitive process, and requests frequently exceed the available funding. Decisions about awards and funding level are made after a review by the faculty members serving on AAC
Keep the following budget restrictions in mind:
- meal expenses generally only allowed for a short-term situation (like a short research visit or conference) in which you will incur more-than-typical meal expenses
- expenses for housing associated with research trips are capped at two months
- expenses for computer equipment generally only allowed for specialized technology for a research-specific purpose
- cellphone or wifi expenses are excluded
- faculty summer salary is excluded
- student research assistants are excluded (please send such requests to the Student Research Assistant Fund)
- if using your personal vehicle on a research trip, parking, tolls, and mileage expenses are allowed, but gas expenses are excluded (these are accounted for in the mileage rate).
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The Book/Materials Fund
All full-time faculty may spend up to $250 on books or materials that support their scholarship and pedagogy.
How to apply: There is currently no application process. Please submit receipts to your department’s administrative assistant for processing.
Funding terms: Annual funding allotment of $250 does not roll over, it must be spent and submitted for reimbursement by June 30th.
Limitations: The funds cannot be used for the following categories:
- Computers, computer equipment, devices or hardware (unless specialized technology needed for research).
- Eligible
- Tenure-line/ Continuing
- Full Time Visiting
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Student Research Assistant Fund
Faculty members are eligible to apply for up to 2 full-time summer research students, for a maximum of 10 weeks for each student, 1 part-time student for the academic year, or a combination of summer and academic year support. Based on guidance from the Department of Labor, the students' work will be considered as part of their educational development and thus they will be paid via stipends (likely one stipend toward the beginning of their summer work and towards the end of the summer). The total full-time summer stipend is expected to be $4600. The stipends will be in the form of a non-payroll check, and the students will be informed that the stipend is taxable and they will receive Form 1099. Stipend amounts for students hired during the academic year will be determined based on the scope of the project and the estimated number of hours worked.
How to apply: The application deadline for 2023-2024 is Monday, December 12, 2022. A link to the on-line application will be provided by email announcing the call for proposals. Visiting faculty are not eligible to apply for this fund.
Funding terms: Award letters are sent in February, and funds will be available for use based on the award (i.e. summer student award is available until the end of the summer work session, typically the third week of August, and academic year awards are available until the week before commencement).
Limitations:This is a competitive process. Requests usually exceed the total funding available. Funding decisions are made by a subcommittee of AAC.
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Louis Green Fund
Funds may be requested to support travel expenses for student traveling (alone, or with faculty members) to present their research at professional meetings or other professional or academic venues. Additionally, funds may be requested to support student scholarly engagement with off-site collaborators/scholars at professional meetings.
How to apply: Faculty can encourage their student(s) to apply through the online application at any time. Please note, if a student is traveling to a conference or a professional meeting and the faculty sponsor is a visiting faculty member, the dates of travel must occur during the dates of the visiting faculty member's employment at Haverford and must be approved by the Department Chair or Program Coordinator.
Funding terms: Faculty must remind students that funds can be spent only after the application has been approved. Also, the funds can only be used for the stated purpose and during the stated time period in the application. This is an endowed fund, therefore it is required that those receiving support from this source are required to submit a written summary (max. one page) of their experiences in a letter addressed to the donor to be included in our annual stewardship report.
- Deadline
- Rolling, last application accepted May 1st
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Hospitality Fund
The Hospitality Fund is to be used to support faculty-hosted events related to their academic program outside the classroom. Events hosted during class time/inside the classroom should be supported using departmental funds.
How to apply: Apply at any time through the online application.
Please note that faculty are limited to one request per semester.Funding terms: Faculty must receive approval before using the funds. The subsidy amounts per student are listed below. Faculty members are asked to submit a list of students’ names and must turn in receipts in order to receive reimbursement. Please note requests will be approved on a first come, first served basis. Not all requests throughout the year can be accommodated.
Limits
- Breakfast: $7.00
- Lunch: $11.00
- Dinner: $16.00
- Deadline
- Rolling
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Research Continuity Fund
Faculty members whose research has been supported recently by extramural funds may apply for support from the Research Continuity Fund.
How to apply: Apply at anytime throughout the year by contacting the Associate Provost. Visiting faculty are not eligible.
Funding terms: Awards are typically available for one year upon award date. No support is provided for student researchers, summer salary, or major equipment.
- Eligible
- Tenure-line/ Continuing
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New Directions Fund
The Faculty New Directions Fund supports tenured faculty members and faculty on Continuing or Senior Lecturer appointments with more than ten years of service at the College who want to undertake fresh scholarly pursuits beyond their established areas of interest through formal training, directed mentoring relationships, and other forms of substantive preparation and development. While this fund aims to encourage exploration and experimentation, its resources are primarily intended to cultivate the faculty member's readiness to establish a specific new area of research or scholarship. It aims not to facilitate short-term outcomes (such as production of a specific article), but rather to make a longer-term investment in the faculty member's intellectual range and productivity.
Awards ranging from $1000 - $5000 will be made to support such activities as:
- Training in new languages, methods, or technical abilities
- Mentoring relationship(s) with experts in areas that the faculty member wishes to explore
- Travel to libraries, museums, laboratories, performances, or other sites that offer unique opportunities to pursue new knowledge
- Materials that facilitate auto-didactic exploration
How to apply: The application deadline for 2022-2023 is Tuesday, January 17, 2023. Please submit a one-page description of the proposed research project and the corresponding budget to Ellen Schultheis, Associate Director for Academic Administration.
Funding terms: Funds are available for long term projects and award terms are negotiable.
Limitations: The funds cannot be used for the following categories:
- Computers, computer equipment, devices or hardware (unless specialized technology for research specific purpose)
- Replacement equipment
- Eligible
- Tenure-line/Continuing