Executive Assistant to the Chief Diversity Officer
Haverford College invites applications to our available full time, exempt, benefit eligible Executive Assistant to the Chief Diversity Office position in the Office of Institutional Diversity, Equity and Access (IDEA).
The Executive Assistant will manage the calendar of the [Interim] Chief Diversity Officer, and schedule meetings and appointments with students, staff, faculty, the President, alumni, Board members, and external partners. The Executive Assistant will also: serve as the [Interim] Chief Diversity Officer’s primary point of contact for many internal and external constituents; interact on a regular basis with individuals and departments across the campus community, including the President, Provost, and other members of the President’s Senior Staff; and will administer all operating budgets and gifts under IDEA management. They will also be responsible for event planning and programmatic support for a range of IDEA-sponsored or co-sponsored events, programs, and projects.
Essential Functions & Primary Responsibilities:
- Provide high-level support for the [Interim] Chief Diversity Officer, including scheduling in-person and virtual meetings, gathering information from campus partners, and preparing confidential reports.
- Represent the IDEA Office while interacting on a regular basis with community members, members of the Board of Managers, and the College’s alumni, parents, and friends.
- Handle all plans and logistics for IDEA events. Draft messages, advertisements, and other communications in support of IDEA initiatives.
- Track and reconcile all contracts, allocations, and expenses for IDEA. Collaborate with the Controller’s Office for budget-related inquiries.
- Coordinate and take minutes for any committees, working groups, or task forces led by the [Interim] Chief Diversity Officer.
- Prepare agendas, reports, and other materials for the Diversity, Equity, Inclusion, and Antiracism Committee of the Board of Managers, and take minutes at all such committee meetings.
- In partnership with campus colleagues, provide programmatic support for IDEA initiatives and projects
- Work closely with colleagues in Institutional Research to prepare regular reports and response to ad hoc data inquiries
- Provide personnel support to the CDO and track hires, offers of appointment, and related orientation/personnel needs. Serve as a resource person for searches, working closely with search committees and Human Resources.
Line of Report: The Executive Assistant to the [Interim] Chief Diversity Officer reports to the [Interim] Chief Diversity Officer.
Education, Training, & Experience (Required):
- Bachelor’s degree
- Five or more years of progressively responsible and relevant experience in a professional environment, preferably in an educational or other non-profit institution
- Demonstrated understanding of the importance of diversity, equity, inclusion, and antiracism, particularly as applied within the context of higher education
- Advanced skills in Microsoft Office Suite and the Google Apps suite. Proficiency preferred with Adobe suite, Qualtrics, and Workday.
- Excellent interpersonal communication with the ability to work well with all ranges of faculty, staff, students, alumni and external individuals
- Experience organizing and planning events
- Ability to write clearly and thoughtfully, with particular sensitivity to the needs and particularities of various audiences
- Should be able to work evenings and weekends, when needed
Covid-19 Vaccination: All faculty and staff (including contract workers) who are employed or engaged by Haverford College must be fully vaccinated against COVID-19, and provide proof of vaccination, unless an exemption from this policy has been granted as an accommodation or otherwise.
Physical Demands and Environmental Conditions Required of this Position:
- Lifting (to exert strength to move objects from one place to another):
- Sedentary Lifting: (0-10 pounds) Up to three hour
- Light Lifting (10-20 pounds): Up to three hours
- Moderate Lifting (20-50 pounds): Never
- Heavy Lifting (50 to 100 pounds): Never
- Pulling (to draw an object toward oneself to move or change its direction): Never
- Pushing (to exert force upon an abject to move or change its direction): Never
- Carrying (to hold objects while moving entire body): Up to three hours
- Reaching or working above shoulder (to extend arms upward or outward away from body): Up to three hours
- Walking (to move entire body in erect position): Up to three hours
- Standing (to maintain body in erect posture in stationary position): Up to three hours
- Sitting (to rest weight on buttocks and back of thighs with legs bent at knees): Three to six hours
- Crouching/Stooping (to bend upper body forward while fully flexing knees): Up to three hours
- Kneeling (to maintain upper body in erect position while resting knees on ground): Never
- Climbing (to ascend or descent heights using ladders, scaffolding, stairs, poles, inclined surfaces): Up to three hours
- Twisting (to rotate upper body while feet remain stationary): Never
- Driving (operating a motor vehicle, crane, tractor, forklift, etc.): Never
- Exposure Limitation (i.e., cold water, dust, gas, fumes, extreme temperatures): Never
To Apply: Interested applicants are invited to submit an application, to include a cover letter, resume, and the names and contact information of three (3) references, by visiting https://haverford.wd1.myworkdayjobs.com/en-US/External/job/Haverford-Cam.... The application deadline is December 2, 2021. Failure to provide the required documents may result in lack of consideration. Haverford College does not sponsor work visas.
Haverford College is an Equal Opportunity/Affirmative Action employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply. Haverford College and our consortial partners are located on Lenape land.