COVID-19 & Working at Haverford
Haverford College's policies and protocols for responding to the COVID-19 pandemic will be rooted in the health, safety, and well-being of our faculty, staff, and students, and for the public with whom we interact.
Plans will be aligned and consistent with local orders and ordinances of Delaware and Montgomery Counties, as well as the Commonwealth of Pennsylvania. Haverford’s plans will also follow recommendations from the federal government, Centers for Disease Control and Prevention, and the Pennsylvania Department of Public Health.
All Haverford employees must be vaccinated for COVID-19, regardless of whether they are working the majority of their time remotely or on campus. Those with documented medical reasons or sincerely held religious beliefs may request an accommodation. Once our campus overwhelmingly consists of vaccinated individuals, it will significantly benefit our entire community and all those with whom we interact.
Once you have been vaccinated, please enter the details into your Workday record. Download the Workday Self-Service COVID-19 Vaccination Information Job Aid to learn how.
Our infectious disease experts tell us that the FDA-authorized COVID vaccines (Pfizer, Moderna, Johnson & Johnson) are among the safest vaccines ever authorized in the United States. We encourage individuals with questions or concerns to consult with their physicians.
On-Campus Work Protocols
Testing on Campus (Faculty & Staff)
All students will be tested prior to the start of the Fall 2021 semester. Any students, faculty, or staff who received an exemption from the vaccine requirement will be tested on a regular basis. Testing is also available for symptomatic students on an as-needed basis. Employees may access free testing via a medical professional or local provider/pharmacy.
The COVID-19 Dashboard rdisplays vaccine rates and positive test results for the on-campus community. We will not be sending general notifications about individual cases of COVID-19.
While we are all committed to sustaining Haverford’s mission as a residential liberal arts college, designed to support students and one another in providing an outstanding education primarily on our campus, there may be situations in which remote work arrangements may be appropriate going forward.
The Remote Work Policy provides guidance on a remote work trial period, running through the fall 2021 semester, during which departments may consider remote work arrangements that support employees determined eligible in performing their work at alternative worksites when it is feasible, meets departmental and institutional goals, and ensures that services are available during regular hours of business.
Timeline and the process information can be found within the Remote Work Policy. Questions can be directed to your manager/division head and to Human Resources. We have assembled a Remote Work Policy FAQ document that we will continue to update in response to community questions.
Staggered Reporting/Departure Times
The beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 15 minutes will reduce traffic in common areas to meet physical distancing requirements. Each department will determine how best to implement staggered reporting and departing (See Entry/Exit in the "Guidance for Workplace Scenarios" section for further details).
Distancing and Health Guidelines
Employees at Higher Risk
According to the CDC, individuals with certain conditions may have higher risk for COVID-19 infection. Those conditions may include:
- Older adults (aged 65 years and older)
- People with HIV
- Asthma (moderate-to-severe)
- Chronic lung disease
- Serious heart conditions
- Chronic kidney disease being treated with dialysis
- Severe obesity
- Being immunocompromised
Employees who wish to seek ADA Reasonable Accommodations related to Returning to the Workplace should email Donna Hawkins in the Office of Human Resource Donna Hawkins in the Office of Human Resources (dhawkins [at] haverford.edu), or if comfortable, email hc-hr [at] haverford.edu for guidance.
Face Covering Protocols
Pursuant to guidance from the Centers for Disease Control (CDC) and the recently updated guidance from the Commonwealth of Pennsylvania, all employees (faculty and staff), students, and authorized visitors are required to wear a facial covering or disposable mask as outlined in the Face Covering Policy.
Use and Care of Face Coverings
Putting on the face covering/disposable mask:
- Wash hands or use hand sanitizer prior to handling the face covering/disposable mask.
- Ensure the face covering/disposable mask fits over the nose and under the chin.
- Situate the face-covering/disposable mask properly with nose wire snug against the nose (where applicable).
- Tie straps behind the head and neck or loop around the ears.
- Throughout the process: Avoid touching the front of the face covering/disposable mask.
Taking off the face covering/disposable mask:
- Do not touch your eyes, nose, or mouth when removing the face covering/disposable mask.
- When taking off the face covering/disposable mask, loop your finger into the strap and pull the strap away from the ear, or untie the straps.
- Wash hands immediately after removing.
Care, storage and laundering:
- Keep the face coverings/disposable mask stored in a paper bag when not in use.
- Cloth face coverings may not be used more than one day at a time and must be washed after use. Cloth face coverings should be properly laundered with regular clothing and detergent before first use, and after each shift. Cloth face coverings should be replaced immediately if soiled, damaged (e.g., ripped or punctured) or visibly contaminated.
- Disposable masks must not be used for more than one week and should be placed in the trash after your shift or if it is soiled, damaged (e.g., stretched ear loops, torn or punctured material) or visibly contaminated.
Consistent with CDC Guidelines, the College does not require the use of disposable gloves for most employees: for the general public, CDC recommends wearing gloves when you are cleaning or caring for someone who is sick. In most other situations, wearing gloves is not necessary. Instead, practice everyday preventive actions; washing your hands with soap and water for 20 seconds (or using a hand sanitizer with at least 60% alcohol).
All community members are expected to maintain "contact journals" for their time on campus. These can take many forms, from handwritten notes to text entered on a computer or smartphone. These journals will remain private to each individual, but they will allow you to quickly identify contacts in the event there is a positive COVID-19 case in our community. This will be a tool to assist you or a community member who might have been at risk of transmission. For the purposes of journaling, a "close contact" is contact with anyone for greater than 15 minutes within 6 feet of space. By conducting contact journaling we can quickly identify and assess anyone who might be at risk in order to protect that individual and their fellow community members.
Guidance for Specific Workplace Scenarios
Safety in Vehicles
Traveling in a personal vehicle is comparable to being in an enclosed room. Unless the driver is alone, masking is required on the Blue Bus, TriCo van, College and rental passenger and utility vehicles, and Campus Safety vehicles. If you must ride in a car with someone else who you do not know to be vaccinated, or you yourself have received an exemption from the vaccine requirement, wear a mask before entering the vehicle and throughout the whole trip, put the windows down, do not use the "recycle" setting for A/C, and avoid touching surfaces with your hands. Keep trips short, ideally under ten (10) minutes. Upon disembarking, wash your hands or use hand sanitizer with at least 60% alcohol as soon as possible and before removing your mask.
Employees or students who have been fully vaccinated may travel and engage in off-campus activities within the United States and return to live and/or work on campus provided they are asymptomatic. For international travel, or if you are not fully vaccinated, see the Fall 2021 Travel Policy.
Working in Office Environments
If you work in an open environment, be sure to maintain at least 6 feet distance from co-workers. If possible have at least one workspace separating you from another co-worker. You should wear a face mask or face covering at all times while in a shared work space/room.
The number of people using a restroom should be limited based on size to ensure at least 6 feet distance between individuals. Wash your hands thoroughly afterward to reduce the potential transmission of the virus.
No more than one person may enter an elevator at a time, so please use the stairs whenever possible. If you are using the elevator, wear your mask or face covering and avoid touching the elevator buttons with your exposed hand/fingers, if possible. Wash your hands or use hand sanitizer with at least 60% alcohol upon departing the elevator.
Departments may choose to conduct meetings either in person with vaccinated individuals, or can conduct meetings in whole or part using the extensive range of available collaboration tools (e.g. Zoom, e-mail, Google, telephone, etc.).
Your Haverford OneCard is required for entry to all buildings, and you may not hold or prop open exterior doors for any other person.
Visitors / Volunteers / Contingent Workers
Visitors are welcome in most outdoor spaces and in the Whitehead Campus Center, or may access indoor spaces as guests of Haverford students, faculty, or staff as described in the Fall ‘21 Campus Access and Visitor Policy.
Working at Haverford
Health & Wellness
Employees must report any disclosed positive COVID-19 test results or potential infection immediately to the Office of Human Resources (for employees) or to the Student Health Center (for students).
If you had close contact with a person with confirmed COVID-19, follow the instructions on the Be Safe website.
If you have developed symptoms of COVID-19 or tested positive:
Any individual who is experiencing symptoms should stay home. If the symptoms resolve within 24 hours, vaccinated individuals can return to campus activity. If symptoms persist, individuals should not return to campus activity unless cleared by a medical provider.
Any individual who tests positive (regardless of vaccination status) must isolate for 14 days and can only return to campus activity when cleared by a medical provider.
Visit the Be Safe website for more information.
Independence Blue Cross
Employees are invited to visit ibx.com/COVID-19 for up-to-date information about care and services during including vaccine information, tips on staying healthy, symptoms and testing, virtual visits, getting care, and more.
Sick Time & Leave
Paid Time for Self-Quarantine
Upon consultation with Human Resources, employees who are required to self-quarantinedue to COVID-19 symptoms, exposure or positive test result will be paid. Exempt employees should enter sick days in Workday with COVID in the comment section to indicate the reason for the absence. Managers of non-exempt employees will need to submit regularly schedule work time in Workday as Did Not Work during Campus Emergency.
Employees or students who have been fully vaccinated may travel and engage in off-campus activities within the United States and return to live and/or work on campus provided they are asymptomatic. For international travel, or if you are not fully vaccinated, view the Fall 2021 Travel Policy.
Update Your User Profile
As many staff and faculty continue to work remotely, consider including information at the top of your User Profile about how to best contact you this fall. Examples include Franklyn's profile, Michelle's profile, and Meg's profile, and it's very easy to do. Visit hav.to/profile for instructions on updating your User Profile.
Download and print COVID-19 safety posters for use around campus.