Coronavirus Information

The College is closely monitoring the situation with respect to the 2019 novel coronavirus (COVID-19). There are currently no reported cases on campus.

Last Update: Sunday, April 5, 2020 - 7:04pm

This page will be updated regularly with vital information regarding workplace policies and procedures, as well as health and wellness information. It also includes an running inventory of official communications to date.

Latest update to this page: Financial Support for Haverford Students resource added.

Though we had planned to resume on-campus learning on April 6th, it is now clear that we must complete the semester remotely and will not be able to hold on-campus Commencement as originally planned. We take these regrettable but essential steps in order to safeguard the extended Haverford community while contributing to global efforts to stem transmission of the virus for the benefit of all.

This decision comes after extensive consultation with students, faculty, and staff here at the College and in concert with leadership at Bryn Mawr College and Swarthmore College, with whom our plans align. We believe that these steps comply with Pennsylvania Gov. Tom Wolf’s order of Thursday, March 19 regarding business closures.

Your collaboration is vital to our continued success. Please don’t hesitate to ask questions, propose solutions, and pass along concerns. In many cases, those who are closest to an issue–your professors and work supervisors–are best-positioned to initiate and implement a response. But please know that our whole community including members of our Senior Staff are also eager to help.

Many have asked how they can provide financial support for Haverford students. There are several options, including our LIFTFAR program. Thank you for your support!

President Wendy Raymond's message to campus of Friday, March 20, summarizes the path forward.


Students

  • Academics & Remote Learning

    Faculty and students are moving forward in inspiring ways. 

    • Students and faculty will complete their courses, the College will award credit, and our seniors will graduate.
    • Students will continue to learn via synchronous and asynchronous means through the end of the semester. Thank you to our innovative and creative faculty; thank you to our flexible and engaged students. Though the courses will likely be modified, they will continue to offer intellectually engaging and rigorous explorations of their fields of study.
    • Please contact your dean if you would like to learn more about financial support and the availability of technology resources (such as laptops).
    • The Educational Policy Committee, informed by faculty and student feedback, is considering a possible pass/fail option for spring 2020 courses. We will announce details in the very near future.
    Remote Learning Resources
    • Tech support is available through the ProDesk; these IITS troubleshooters can help with issues relating to College computing and provide guidance regarding more general concerns, such as free or discount wifi services nationwide.
    • Haverford students can get a Pro Zoom account under the Haverford college site license with Haverford credentials. You need a zoom account to host zoom meetings, but you do not need a zoom account to join zoom meetings. Therefore, to join zoom meeting your professors are hosting, you (including Bryn Mawr students and Swarthmore students) do not need a zoom account. All you need to do is to download and install the free Zoom app on your devices. Your professor will invite you to a zoom session including a link, which you need to click to join. Visit Learning with Zoom (for Students) to learn more.

    Sign In to Zoom

    The Libraries will fulfill Haverford student requests for materials by providing digital copies of items. Request Digitized Items:

  • Temporary Grading Policy - Spring 2020

    For all courses taught during Spring 2020, the expectation is that instructors will determine a final numerical grade for all students, but the recorded grade will either be Pass or Fail. Although P/F will be the default value on students’ transcripts, students also have the option to uncover a P grade (for the numerical grade) in any of their courses, up until September 4, 2020. These default P grades will not count toward any of the four that students are allowed to take during their matriculation at Haverford. Furthermore, the option to uncover a P grade can be exercised only once for a given course; students will not be allowed to reverse this decision once it has been made. For this reason, students should carefully consider their decision and seek guidance from their faculty advisor in advance.

    Under this grading policy, a P grade is defined as a numerical grade corresponding to 1.0 - 4.0, and a F grade as 0.0. All P grades will count toward a student's major, minor, concentration requirements as well as courses satisfying either a General Education requirement or prerequisite for another course. While P grades will not affect a student’s GPA, numerical grades will be factored into one’s GPA as is true under our current policy.

    Although instructors are expected to determine numerical grades for their courses, and to make a good faith effort to do so, there are exigent circumstances (e.g., the instruction of courses in the second half of spring semester; those involving a practicum, lab, or studio component; or extraordinary personal circumstances) that may prevent a faculty member from doing so. After consultation with their students, instructors are allowed to decide to grade any of their courses in a strict Pass/Fail format by a deadline of April 6. A P grade in any such courses may count toward a student’s program or graduation requirements.

    Grading Policy FAQ

  • Remaining on Campus

    Haverford College is committed to helping our students at this extraordinary time. Everyone in the Haverford family the world over has you in their thoughts and hearts.

    A relatively small number of students had been granted permission to stay on campus during what we thought would be a temporary period of remote learning. Any student in that group who wishes to remain on campus through the end of the semester may do so but must first notify their dean of their plans.

    Please note that while the College has every intention of maintaining this residential option for students who need it, we would be obligated to comply with any future public health directives that might limit how many students we are able to accommodate, or where they might be accommodated, such as in the case of a COVID-19 outbreak on campus or related health emergency.

    If travel home and/or remaining on campus presents a financial hardship, you should let your dean know.

    Staying Healthy

    There have been no identified cases of COVID-19 among those living and/or working on campus. Your health and well-being continue to be our top priority. Nothing matters more.

    • Students experiencing symptoms of COVID-19 infection (cough, fever, shortness of breath) should contact Haverford Health Services via the HaverHealth portal or by calling (610) 896-1089.
    • Students coming to Health Services should ring the front door bell for admission; your OneCard will not unlock the door at this time.
    • Our best defense against infection remains the practice of social distancing coupled with good hygiene: please wash your hands, and sneeze (or cough) into the crook of your elbow.
    Dining Services

    Dining Services will remain open for students that could not return home and are approved to stay on campus. The Dining Center is open 7 days a week serving take out only.

    • Brunch: 9:30 a.m.–1:30 p.m.
    • Dinner: 5–6:30 p.m.

    In accordance with the CDC recommendation of practicing social distancing the Dining Center east and west dining rooms will be closed along with the DC basement, sunken lounge, and all meeting rooms. The COOP and Library Cafe are closed until further notice.

    Central Services
    Facilities
    • Facilities has a very limited number of personnel on campus. Please submit all work orders through School Dude or contact Campus Safety to reach the On-Call person for immediate response. Housekeeping will be cleaning Residence Hall restrooms and lounges daily.
    Student Activities & Campus Life
    • The current limited access to campus facilities and basic support services shall continue, though particulars of the on-campus experience could change in the event that there is a COVID-19 outbreak here at Haverford.
    • As before, the campus remains ‘open’ in the sense that some students are permitted to remain in their rooms, with essential services provided by limited numbers of staff members cleared to work on campus. However, we strongly discourage a return to campus at this time, even to meet up briefly with friends, because physical proximity increases risk to ourselves and, indeed, to all humanity. We each have the power to help arrest the disease, and reducing in-person connectedness is an essential part of doing so.
  • Counseling & Psychological Services (CAPS)

    Counselors will be available during this time through video counseling. Students who are currently seeing a CAPS counselor should expect to be contacted by that counselor. If they have not contacted you please reach out to them.

    Students who would like to be seen can continue to submit forms via our website. They can also email hc-caps@haverford.edu. Please note that as the situation continues to change we are adjusting some of our procedures around first visits and new appointments. A variety of resources are available here.

    CAPS is continuing to offer drop-ins via video conference. Students should email hc-caps@haverford.edu or prawling@haverford.edu at 11 or 2 requesting an appointment. On-call services are available via Campus Safety.

    Please note we are working as efficiently as we can to meet student needs and will be adjusting procedures as is necessary.

    In addition to the resouces posted on this page, a comprehensive set of worksheets on a variety of topics are available here.

  • Ombuds

    The Ombuds will continue to be available to all members of the Haverford community in the coming weeks and months. Upon scheduling an appointment, the Ombuds will discuss the meeting form and format that best meets your needs while honoring the College's efforts to manage the risk of spreading of COVID-19. Availability will be increased while the College's special operating procedures are in effect. You can make an appointment with the Ombuds online and more information is available on the Ombuds Office website.

  • Career Services

    While we realize many students are still focusing on the details and how to’s of virtual classes, the CCPA is here for you! When you are ready to jump back into career planning, visit the CCPA website to see the ways we can help.

    • CCPA will convert all currently scheduled career advising appointments to virtual meetings.
    • Handshake is still an available and robust resource for those seeking job and internship opportunities. New opportunities are posted frequently.
    • Some events are being converted to virtual events; some will need to be cancelled (ex. Public Policy Forum). Information about CCPA’s events and workshops are listed in the Events in Handshake. The Zoom link for CCPA sponsored virtual events will appear at the very top of the event listing.
    • The College’s 14,000+ alums are friends that current students just haven’t met yet. They would welcome the chance to advance your career interests, and virtually all of them have lived and worked through economic downturns. We’ve invited them to help with career mentoring and networking via the new CCPA "Haverford Connect" website. Please check it out.
  • Commencement

    The decision to extend remote learning through the end of the semester affects several marquee events here at Haverford, starting with Commencement.

    Our seniors, who have come so far and worked so hard deserve a celebration of their achievements and the opportunity to join in community. President Raymond is working with student, faculty, and staff leadership on possible alternatives for marking their graduation and saluting the tremendous Class of 2020. We will be in touch with families and friends of members of the Class of 2020 about the path forward; meanwhile, I invite students to contact Franklyn Cantor ’12, chair of our Commencement Committee, and/or their class representatives to Commencement Committee (Luke Aylward ’20, Emily Lin ’20, and Emily Shutman ’20) with ideas and suggestions for honoring our newest alums through innovative modes and/or at future dates.

  • Finances
    • Haverford is developing a formula for refunding a portion of room and board charges. We will be sharing details of that soon and thank you for your patience in this regard.
    • Students for whom travel home and/or remaining on campus presents a financial hardship are encouraged to contact their dean.
  • Move-Out / Picking Up Belongings

    Our original plan to resume on-campus learning in April means that most students will need to return to campus at some point in order to move their belongings out of College residences. Because we want to avoid the stress associated with harsh timelines for move-out, we’ll soon announce an orderly and systematic plan for enabling students to return to campus for their things, one consistent with community efforts to practice social distancing and that therefore incorporates a relatively extended time period for the pickup schedule. Students who have remained on campus but now plan to leave will be best-served by taking their belongings with them. If you are already off-campus, please do not return to move out during the next two weeks: health officials are asking us to limit movement, and those of us on campus are focusing on myriad changes that affect so many community members. Our friends in Residence Life will be in touch.

  • Student Employment

    We remain supportive of student workers, and this extends to wanting the HR website to address students’ questions and concerns–so don’t be shy about asking HR about adding helpful detail.

    • The strictly limited number of students who are authorized to remain on-campus and who work in the areas of IITS, Campus Safety, or animal care, may be scheduled for certain on-campus work.
    • Students whose work supports academic continuity and certain critical business continuity functions, including those who support faculty, instructional support, and admission, may be scheduled to work remotely, in limited circumstances. It is incumbent on supervisors to identify the students, obtain appropriate approval from their Senior Staff supervisor, and supervise the student workers closely. Please note: Students with F1 Visas or students who have not previously been hired into Workday are not eligible to work remotely.
    • The limited number of students who work on-campus or remotely will continue to receive regular pay for hours worked.
    • Students who are not scheduled to work during this time, but have worked during the Spring 2020 semester, will receive an additional one-time payment, or "stipend". For all of these students, Haverford will pay an amount that is equal to the same amount earned from campus job(s) in the first half of the Spring semester. We expect that these one-time payments should be processed through student payroll in April.
  • Summer 2020

    With so much uncertainty, we cannot predict how summer at Haverford–which normally hums with research, internships, and camps–will unfold. Students should proceed with planning in concert with relevant faculty and staff members; our Office of Conferences and Events will post the HCA housing application and provide news and information on their site.

  • Travel

    Refer to the Travel Guidance for students, faculty, and staff document for the most up-to-date information about College Travel.


Faculty & Staff

The College’s Department of Human Resources has developed an extensive website that aims to answer questions faculty, staff, and student workers may have about the many operational changes that are impacting your work experience.

Please bookmark their page and make it your initial and regular go-to for news and information. While we expect to push out community emails at least once a week (and possibly more often), not every development will result in an email.

  • Don’t hesitate to contact HR leadership with suggestions for material that should be included or issues that should be addressed on that site. We thank you for your ideas!
  • You may have noticed new limits on public access to campus. It does not affect students, faculty, staff, and approved vendor access, all of which must pass through the Lancaster Avenue entrance to campus until further notice.
  • The Ombuds will continue to be available to all members of the Haverford community in the coming weeks and months. More information is available on the Ombuds Office website.

Teaching at Haverford

  • Online Teaching Resources

    EPC, working together with colleagues in IITS, the Libraries, and the LACOL initiative, have put together a number of helpful ideas, resources, and contacts that will help you begin to think about how to make the most of a challenging situation.

    Online Teaching Resources

  • Staying Healthy

    There have been no identified cases of COVID-19 among those who are living and/or working on campus.

    Our best defense against infection remains the practice of social distancing coupled with good hygiene: please wash your hands, and sneeze (or cough) into the crook of your elbow.

    Faculty experiencing symptoms of COVID-19 infection (cough, fever, shortness of breath) should contact their healthcare provider and the provost. Please do not report for work if you feel unwell.

  • Travel

    Haverford's Travel Council makes policy decisions about Haverford-related travel and will continue to monitor travel risks related to COVID-19 in consultation with program partners, the U.S. Department of State, and other relevant resources.

    Refer to the Travel Guidance for students, faculty, and staff document for the most up-to-date information about College Travel.

Working at Haverford

  • Health & Wellness

    If you had close contact with a person with confirmed COVID-19, but you do not have any symptoms (fever, coughing, shortness of breath):

    • Contact your healthcare provider for direction.
    • Stay at home for 14 days after your last contact with the ill person. Do not report to work or come to the Haverford campus. Avoid public places and contact with others.
    • Notify your supervisor and the Office of Human Resources that you will be away from work for 14 days. Provide the Office of Human Resource with the expected first and last dates of self-quarantine.
    • During the 14 days, monitor your health for fever, cough, and shortness of breath. Take your temperature twice a day.
    • Before returning to the campus, your physician should send a confidential fax authorizing return to work. This authorization should be sent to (833) 864-4257. This incoming fax to this number is monitored by two designated staff in the Office of Human Resources. General inquiries can be sent to hc-hr@haverford.edu .

    Close contact is defined as being within approximately 6 feet (2 meters) of a person with confirmed COVID-19 for a prolonged period of time, or having direct contact with infectious secretions of a COVID-19 case (e.g., being coughed on) without wearing personal protective equipment.

    If you have developed symptoms of COVID-19 infection (fever, coughing, shortness of breath):

    • Call your health provider in advance. Please do not show up at a clinic, urgent care or other health facility without calling first. Your provider will need to take special measures to protect other people in the clinic. Telemedicine may also be available, enabling you to consult a provider from home.
    • Stay at home for 14 days from the date that your symptoms developed. Do not report to work or come to the Haverford campus. Avoid public places and contact with others.
    • Notify your supervisor and the Office of Human Resources that you will be away from work for 14 days and provide the expected first and last dates of self-quarantine.
    • During the 14 days, monitor your health for fever, cough, and shortness of breath. Take your temperature twice a day.
    • Do not travel while sick.
    • Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing.
    • Clean your hands often by washing them with soap and water for at least 20 seconds or using an alcohol-based hand sanitizer that contains at least 60%-95% alcohol immediately after coughing, sneezing or blowing your nose. Soap and water should be used if hands are visibly dirty.
    • Before returning to the campus, your physician should send a confidential fax authorizing return to work. This authorization should be sent to (833) 864-4257. This incoming fax to this number is monitored by two designated staff in the Office of Human Resources. General inquiries can be sent to hc-hr@haverford.edu .

    More information about potential exposure to COVID-19 can be found on the Montgomery County Office of Public Health.

  • Sick Time & Leave
    • Employees who self-quarantine will continue to receive regular base pay during the 14 days. Benefits will continue uninterrupted. During the self-quarantine period, employees are expected to remain at home unless seeking medical care. Exempt employees should expect to work remotely during this period, as their health permits.
  • Telecommuting & Remote Work

    As informed by guidance and recommendations issued by Governor Tom Wolf on March 12 and as announced by President Wendy Raymond on March 20, we will complete the semester remotely. All staff will be expected to continue to work remotely, unless there is a critical need for them to report to campus, through 5/17, unless circumstances change and allow a return to on-campus work. Whether it is “critical” for a staff member to report to campus for specified work and the duration or frequency of that work will be determined by the relevant senior staff member in the context of College policy and local, state, and federal directives and regulations.

    Staff who work remotely must consult the Work from Home Arrangement (WFHA) Expectations and adhere to these expectations.

    Work from Home Arrangement (WFHA) Expectations

    Helpful tips for successful remote work:

    Information on IITS remote services:

  • Employee Scheduling & Pay

    Employees should not come to campus unless they absolutely have to. If employees are needed on campus, on-campus time should be as limited as possible, and employees should practice social distancing. Managers should confirm:

    • that the employee has not traveled to a country designated as Level 4 (Department of State) or Level 3 (CDC) country; that the employee has not had close contact with a person with confirmed COVID-19; that the employee is not exhibiting COVID-19 symptoms (fever, coughing, shortness of breath). If any of these apply, the employee must self-quarantine for 14 days. Please see the Employee Coronavirus (COVID19) Information page for additional details.
    • that the employee is willing and able to come to campus

    Close contact is defined as being within approximately 6 feet (2 meters) of a person with confirmed COVID-19 for a prolonged period of time, or having direct contact with infectious secretions of a COVID-19 case (e.g., being coughed on) without wearing personal protective equipment.

    All staff will be expected to continue to work remotely, unless there is a critical need for them to report to campus, through 5/17/2020, unless circumstances change and allow a return to on-campus work. Whether it is “critical” for a staff member to report to campus for specified work and the duration or frequency of that work will be determined by the relevant senior staff member in the context of College policy and local, state, and federal directives and regulations.

    • All regularly-scheduled exempt employees will continue to work remotely.
    • Within the limits of the College’s capacity to make off-site work possible, all non-exempt employees who are not within the category of those who work on campus (e.g., DC, Facilities, Campus Safety employees; lab technicians; some office workers), will be asked to work remotely through 5/17/2020 - under an adjusted interim understanding of the type of work and/or timing of work they will do, via the supervisor’s direction with supervisor’s approval from HR. If these non-exempt employees do not have access to equipment (laptop) and / or internet, they should work with their supervisor and IITS to get equipment and access (the College will assist to the extent that it can in arranging / paying for internet access).

    Regularly-scheduled exempt employees will continue to receive their base pay.

    Non-exempt employees willing and able to work on-campus during this emergency period (for the fewest hours possible), are receiving pay at 1.5X (150%) their hourly rate for the hours worked on campus. This premium rate was initially set to expire at the end of the current pay period (April 5, 2020). However, the College is extending the current premium rate for another bi-weekly period, which is through April 19, 2020.

    Time Entry

    Non-exempt staff, please review the Time Entry Instructions PDF.

  • Visiting Faculty & Fixed Term Employees

    Benefits-eligible fixed-term employees who will not return to Haverford for the FY 2020-21 year will receive scheduled pay and benefits through the scheduled end employment date. For benefits-eligible visiting faculty who will not return for the 2020-21 academic year, pay and benefits will continue through June 30, 2020. At the conclusion of the fixed-term appointment, benefits-eligible fixed-term employees may continue medical coverage through COBRA, which provides a continuation of medical insurance at the individual’s expense. Prior to departure, please contact either the Office of Human Resources at hc-hr@haverford.edu or explore the Health Advocate site for assistance with medical coverage.

    Departing fixed-term employees may qualify for Pennsylvania Unemployment Compensation, if they are unable to secure employment. To apply for Pennsylvania Unemployment Compensation, the individual begins the process by filing a claim for benefits with the PA Department of Labor & Industry, Office of Unemployment Compensation. Upon the filing of an application, the department will determine eligibility for benefits and whether the individual will qualify for partial or total benefits. A departing employee who is unable to secure full employment will generally qualify for some level of unemployment compensation benefits.

  • Student Workers

    The strictly limited number of students who are authorized to remain on-campus and who work in the areas of IITS, Campus Safety, or animal care, may be scheduled for certain on-campus work.

    Students whose work supports academic continuity and certain critical business continuity functions, including those who support faculty, instructional support, and admission, may be scheduled to work remotely, in limited circumstances. It is incumbent on supervisors to identify the students, obtain appropriate approval from their Senior Staff supervisor, and supervise the student workers closely. Please note: Students with F1 Visas or students who have not previously been hired into Workday are not eligible to work remotely.

    The limited number of students who work on-campus or remotely will continue to receive regular pay for hours worked.

    Students who are not scheduled to work during this time, but have worked during the Spring 2020 semester, will receive an additional one-time payment, or "stipend". For all of these students, Haverford will pay an amount that is equal to the same amount earned from campus job(s) in the first half of the Spring semester. We expect that these one-time payments should be processed through student payroll in April.

  • Search Committees & Interviews

    For current searches in progress, interviews may be scheduled remotely using Zoom, for searches that are currently underway. For current searches in progress, unless there is a critically essential need, the earliest new hire start date will be 5/18/2020 for non-exempts and 6/1/2020 for exempts. Whether it is “a critically essential need” for a new staff member to be hired early will be determined by the relevant senior staff member in the context of College policy and local, state, and federal directives and regulations.

    Please contact jnovack@haverford.edu for additional details about searches or interviews.

  • Medical Plan Updates

    Independence Blue Cross (IBC) is closely monitoring the situation with the respiratory illness caused by the new COVID 19 virus (Coronavirus). IBC is committed to making sure that members can receive appropriate testing and treatment for this virus if needed. Please continue to visit the IBC web page for updates.

    Below are enhancements that IBC is making to their plans to improve access for members:

    Testing will be covered. During this public health crisis, IBC will cover as a preventive service and waive cost sharing (such as co pays and coinsurance) for the COVID 19 test when performed at a hospital or an approved laboratory.

    Telemedicine is available. To help reduce potential exposure, IBC is encouraging members to use telemedicine services by waiving cost-sharing on these visits for the next 90 days. Telemedicine is available to support your physical as well as emotional health.

    Treatment will be covered. At this time, there is no specific antiviral treatment or vaccine for COVID 19. Members should receive care from their doctor to help relieve symptoms as they would other viral respiratory infections. IBC continues to cover medically necessary health care costs to treat infectious diseases, including COVID 19, based on the terms of the member’s insurance plan.

    Prescriptions can be filled. IBC has lifted prescription refill restrictions on maintenance medications, such as the “refill too soon” limit, for members in states that have declared a state of emergency because of the virus. IBC is carefully monitoring COVID 19 developments and will make adjustments to policies as appropriate. It is recommended that members call the Pharmacy Services number on their ID cards as needed if they require additional medication refills due to a potential quarantine situation.

  • Travel

    All College travel on public carriers (planes, trains, etc.) has been suspended. When taking public transportation for other reasons, practice social distancing and follow recommended hygiene practices.

    Haverford's Travel Council makes policy decisions about Haverford-related travel and will continue to monitor travel risks related to COVID-19 in consultation with program partners, the U.S. Department of State, and other relevant resources.

    Refer to the Travel Guidance for students, faculty, and staff document for the most up-to-date information about College Travel.


Neighbors

Campus Access

In light of how the COVID-19 crisis is progressing, Haverford College is taking the unfortunate but necessary step of closing the campus and Nature Trail to outside visitors. As Governor Tom Wolf has emphasized in ordering the temporary shutdown of all non-life-sustaining business activity, social distancing is our strongest weapon against the virus. And though we had hoped to permit continued access to College grounds and the Trail, it is now clear that such access increases the threat level and should not continue.

That’s why only Haverford College campus residents, students, faculty, staff, and emeriti may access the campus and Trail, effective immediately. Approved vendors will continue to have campus access for business purposes only.

COVID-19 can and will be overcome, but only if we all do our part to thwart its spread. Thanks for understanding. We look forward to welcoming you back to campus when the COVID-19 danger has passed.

Events

All campus events (guest speakers, concerts, symposia) scheduled through the end of the semester will be cancelled or postponed.