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Controller's Office

Purchasing

Our mission is to use best business practices to assist the campus community with the cost-effective and timely acquisition of goods and services.

We are committed to excellent customer service, procurement of high quality office products, reasonable and competitive prices, and ethical and professional purchasing practices.

  • Office Supplies
    ODP Business Solutions

    Office supplies are currently purchased through our contract with  ODP Business Solutions. To receive discounted consortium pricing, use Workday to create a requisition ("punchout"). For step-by-step instructions, please visit our job aid Purchasing with Workday Punch Outs.

    Returns

    Items received from ODP Business Solutions can be returned to the Purchasing Office within one week of purchase. All items must be returned in original packaging and in re-sellable condition. Please contact the hc-office_depot_invoicing [at] haverford.edu (Purchasing Office) when making a return request. Your department will receive credit for the returned items. You are responsible for reordering the correct items.

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  • Business Card Orders

    Please note: Paper stock for business cards through ODP Business Solutions is backordered through October 2022. If you are in need of business cards before this date, submit your request through College Communications. In the section titled "Please choose your project type(s)", select "other" and specify Business Cards. Communications will order the cards from Valley Press.

    You can order business cards from ODP Business Solutions by using Workday to create a "punchout" requisition.

    • Search for “create req” and select “Create Requisition”
    • Choose “Punchout Requisition” for Requisition Type; select “OK” button
    • Choose “Connect to Supplier Website”
    • Find “ ODP Business Solutions” and select “Connect” button in that row
    • When on the ODP Business Solutions website at the top choose Products then "Print and Copy"
    • Select “See All Print & Copy Products”
    • Select “Brand Identity (CSO)” link (not “Get Business Cards Now”)
    • Select “Haverford College Stationery”
    • Choose “Order This Item” under style/quantity of business cards you want
    • Provide information requested (Name, Title 1 …) and select “Next” button
    • Verify that items are correct and choose “Checkout”
    • Complete Workday requisition (spend categories, cost center, shipping address ...)

     

    For details on Workday “punchouts,” visit https://www.haverford.edu/work/financial-system and view “Purchasing with Workday Punchouts” under Training Materials for Fundamentals.

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  • Letterhead and other Branded Material Orders
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  • Recycling Toner Cartridges

    When your printer or copier toner cartridges are used they can be recycled:

    • Replace the cartridge and save the packaging/box.
    • Place the spent cartridge in the plastic bag and tape it shut. Place in box.
    • Tape the box close and affix the self-adhesive return label provided by the manufacturer (if available).
    • Give the box to the Mailroom staff.
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  • Furniture Purchase & Removal Requests

    The Controller’s Office assists with the purchase and disposal of furniture for offices and departments. Before buying new, we encourage the Community to consider using FREE items in Stokes Storage. Please visit our Furniture website for more information about purchases, disposals, and Stokes storage.

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