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Controller's Office

Purchasing

Our mission is to use best business practices to assist the campus community with the cost-effective and timely acquisition of goods and services.

We are committed to excellent customer service, procurement of high quality office products, reasonable and competitive prices, and ethical and professional purchasing practices.

  • Office Supplies
    ODP Business Solutions

    Office supplies are currently purchased through our contract with  ODP Business Solutions. To receive discounted consortium pricing, use Workday to create a requisition ("punchout"). For step-by-step instructions, please visit our job aid Purchasing with Workday Punch Outs.

    Returns

    Items received from ODP Business Solutions can be returned to the Purchasing Office within one week of purchase. All items must be returned in original packaging and in re-sellable condition. Please contact the hc-office_depot_invoicing [at] haverford.edu (Purchasing Office) when making a return request. Your department will receive credit for the returned items. You are responsible for reordering the correct items.

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  • Business Card Orders

    You can order business cards from ODP Business Solutions by using Workday to create a "punchout" requisition.

    • Search for “create req” and select “Create Requisition”
    • Choose “Punchout Requisition” for Requisition Type; select “OK” button
    • Choose “Connect to Supplier Website”
    • Find “ ODP Business Solutions” and select “Connect” button in that row
    • When on the ODP Business Solutions website at the top choose Products then "Print and Copy"
    • Select “See All Print & Copy Products”
    • Select “Brand Identity (CSO)” link (not “Get Business Cards Now”)
    • Select “Haverford College Stationery”
    • Choose “Order This Item” under style/quantity of business cards you want
    • Provide information requested (Name, Title 1 …) and select “Next” button
    • Verify that items are correct and choose “Checkout”
    • Complete Workday requisition (spend categories, cost center, shipping address ...)

     

    For details on Workday “punchouts,” visit https://www.haverford.edu/work/financial-system and view “Purchasing with Workday Punchouts” under Training Materials for Fundamentals.

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  • Letterhead and other Branded Material Orders
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  • New and Used Furniture Requests

    The Purchasing Department can help staff and faculty purchase new office furniture or select used furniture in storage. We welcome you to view the Stokes storage room to choose used items for free or visit our showroom of new furniture in the Controller’s Office to view items for purchase. We request that you make an appointment to visit either space.

    Charrise Nelson’s appointment calendar
    Joanne Brown’s appointment calendar

    If you have unwanted furniture in good condition, please get in touch with us at hc-request-furniture [at] haverford.edu to arrange for a transfer to Stokes storage. Please do not submit a move request with Facilities/Housekeeping until you confirm we have space.

    If you need to order new furniture, please create a request in Workday. Use the Workday search bar and enter “Cre Req” and select Create Request. Choose Furniture Purchase in the Request Type and fill out the required information.

    If you have any other questions, please email us at hc-request-furniture [at] haverford.edu.

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  • Travel

    The Controller’s Office has partnered with the travel management service Collegiate Travel Planners. The CTP portal is a centralized travel hub for all of the College’s business travel. Please create a new Concur Travel profile using the self registration link contained in the Concur Self Registration and Profile Creation document *

    *Haverford Login Required

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