Applying: Deposits, Fees, Expenses
Some programs require that students pay a deposit to hold their place. The deposit will later be deducted from the Haverford tuition costs. Students who decide not to study abroad, will lose their deposit. Students should consult with parents or guardians before making a final decision. A copy of Haverford's study abroad brochure and other materials will be sent to the parents or guardians who are listed on the Haverford application. Students who withdraw after confirming they will study abroad may risk losing all of the tuition fees and will be responsible for payment of withdrawal fees to the program and to Haverford. Students should check the sections on withdrawals and refunds in the FAQ.
Some programs may require a security deposit for housing. This deposit will not be deducted from tuition or housing fees; it is returned directly to students, minus damages to the room.
Fees and Expenses
All study abroad participants are charged full on campus tuition for programs abroad. Campus room and board fees are not always charged and vary by the programs. Information is available in the black binders and Program Descriptions.
In most cases, students will make their own travel arrangements. Several programs on the approved list, (Sweet Briar College Junior Year in Paris, Sweet Briar College Junior Year in Spain and Wellesley College, Aix-en-Provence) purchase the tickets for the students and students are expected to travel with the group. An allowance for the cost of round trip airfare (departure from East Coast city) will be incorporated in the financial aid package of students receiving Haverford College grant funds based on need.
Students on monthly payment plans may continue to pay as usual. It is the responsibility of the students to inform their providers if there will be a change in costs—that is, if the program will not provide room and board so that the proper adjustments can be made. Students can contact Barbara Wilson in the Business Office if they have any questions.
As they would be at Haverford, students are responsible for miscellaneous costs such as local transportation, books, entertainment, vacations, laundry, bedding, cooking equipment, supplies and expenses due to personal travel or changes in plans. Students who incur costs for changing their room assignments will be responsible for those fees.
Costs vary by program, site and the fluctuating value of the dollar. The College does not charge a program fee for studying abroad. Thus, students are responsible for medical fees, medical insurance, immunizations, passport and visa fees. Students are expected to pay any overseas debts they might incur such as library fines, lost keys, room damages etc prior to their return to Haverford. Transcripts will usually not be forwarded to Haverford if there are any outstanding fees.
Students will not be charged the Haverford Bookstore and Student Activities fees while they are studying abroad.
The Office of International Academic Programs will prepare specific cost estimates based on cost of living expenses for each approved program. This information will be forwarded to each student in November (for spring programs) and April (for fall and year programs).
A copy will also be forwarded to the Financial Aid Office. The Office of Financial Aid will use this document to prepare a financial aid package for the program abroad. In some cases, the package will be more than the student's current package and in some cases it will be less. Financial aid packages are based on the student's destination.
Financial aid is available for eligible students. In order to be eligible, students must fill out Haverford's Application for International Academic Programs form by October 5th for study during the spring or February 5th for fall or year study and indicate they are requesting aid. There are no separate additional forms for financial aid. Students must submit the regular required financial aid application forms as early as possible, and no later than April 20, and should contact the Financial Aid Office directly if they have any questions.
Some international programs are also sources of financial aid, and students are required to apply to them. In addition some organizations offer study abroad Scholarships. Students should plan to attend the special information session on Financial Aid scheduled every semester.
Over the past twenty years, the Office of International Academic Programs has successfully awarded financial aid to all students who met the eligibility requirements. In the rare case that financial aid may not be available for all eligible applicants, an International Study Abroad Advisory Committee will decide who will receive aid. Following strict guidelines of the EPC, the ISAC comprised of the Director of International Academic Programs and three members of the faculty appointed by the Provost will rank students for financial aid according to the following criteria:
- Language majors who wish to study languages at universities abroad.
- Non-language majors who wish to attend non-English-speaking programs that will contribute to a course of study.
- Students who wish to attend English-speaking universities or programs abroad to enhance their major programs or concentrations.
- All other applicants.
National Awards for Undergraduate Study Abroad are available from a variety of sources and students are encouraged to apply if they meet the eligibility requirements. Deadlines vary and often change, so students should check this site frequently.
Students must provide proof of insurance coverage abroad including, sickness, hospital, accident as well as medical evacuation and repatriation. Haverford's insurance policy does cover students who study abroad on the approved programs.