The office will be closed for Winter Recess
Wednesday, December 24,
2008 through
Friday, January 2, 2009
inclusive.
Instructions for Requesting Transcripts
According
to the Family
Educational Rights and Privacy Act of 1974, we must receive the student's
written consent to release a transcript. Transcript requests will NOT be
accepted by email; a signature is required. You may do this in one of
three ways:
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In all cases, payment must accompany request. If you fax
your request, transcript will be released when payment arrives.
Whichever
method you choose, the following information is required with your
request:
- Your full name. If
your name has changed, provide the name that you used while at Haverford.
- Your class year, and/or
your dates of attendance.
- The complete address(es)
to which transcripts are to be sent and the number of copies per address.
- Your complete mailing
address.
- YOUR SIGNATURE.
Don't forget to sign faxes, too.
- Your check, payable to
"Haverford College", for $5.00 per copy. If you do not include
payment, the transcript will not be sent until payment is received.
- Your e-mail address, if
applicable.
Other
information that may be helpful, but is not required, is your SSN, birth date,
and phone number.
When
faxing or mailing, you may use our printable form
to be sure you include all the pertinent information.
Frequently
asked questions:
1.
What
exactly does official transcript mean?
An
official transcript is a document that contains the record of all the course
work you did while a student at Haverford, including all grades. It also
states your date of entrance, and if applicable, your date of graduation, your
degree and major, and any college honors which you received. The document
is official when it is certified with the Registrar's signature and Haverford's
raised college seal.
2.
Can
I request a transcript over the phone?
No.
By law, we must have the student's written consent to release a transcript.
3.
What
is the turnaround time for transcript requests?
Transcripts
are processed in the order in which they are received, usually within 24
hours. Turnaround time may increase during peak periods, especially the
months of December, January, April and May.
4.
Can
you fax my transcript to me or to another number that I give you?
No. The
Registrar's Office will not fax transcripts under any circumstances.
5.
Do
you have a rush service?
No.
Transcripts are processed in the order in which they are received and are sent
by U.S. mail.
6.
If
I come to the Registrar's Office, can I get an official transcript while I
wait?
Yes,
except maybe during peak periods, especially the months of December, January,
April and May.
7.
Can
I request an unofficial transcript for my own use?
Only
currently enrolled students may request unofficial transcripts, in person, at a
reduced price, and only during the school year. Current students have the
option of printing their unofficial transcript on-line. Graduates or students
who have left the college must request official transcripts.
8.
Can
I have a transcript sent to myself?
Yes.
We will send transcripts to wherever you specify.
9.
I've
been asked to provide someone with a transcript in a sealed envelope. Can
you do that?
Yes.
If you specifically request a transcript in a sealed envelope, we will send it
to you that way. The Registrar's signature will cover the seal of the
envelope to verify that the envelope was sealed in our office.
10.
I
studied abroad while at Haverford. Will those grades appear as part of my
transcript?
Grades
for study abroad work do not appear on the official Haverford transcript; only
the course titles and the amount of credit received appear. If you wish
to have a photocopy of your study abroad transcript accompany your Haverford
transcript, you may request this at no additional charge. A photocopy of
the study abroad transcript is not automatically sent unless you
specifically request it when you request transcripts. Please keep in mind
that we can only send a photocopy. Only the original school can release
official copies, and the Haverford Registrar cannot certify transcript documents
from other schools.
11.
I
submitted transcripts to Haverford for summer school or study away work in the
U.S. for which I received Haverford credit on my transcript. Will you
send copies of these transcripts, on which my grades appear, with my Haverford
transcript?
No.
You must contact the other schools directly if you wish to obtain copies of
these transcripts.
12.
I
did course work at Bryn Mawr and/or Swarthmore and/or the University of
Pennsylvania during the regular academic year. Do I need to request
transcripts from these schools as well as Haverford?
No.
Course work done during the regular academic year at any of the four
cooperating institutions appears as a part of your Haverford transcript,
including all grades received. However, this does not apply to summer
work. If you did summer work at Bryn Mawr or any of the other schools and
wish to receive transcripts with grades for that work, you must make the
request to the other institution directly.
If
you have any other questions, please call the Office of the Registrar at (610)
896-1022.
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Last
updated February 23, 2005 by df