Services

Office Supplies • Furniture, Floor plans, Specialty Items • Xerox Copiers & the Digital Print Center • Fax Machines & Typewriters • Conference Phones for Temporary Use • Monthly Account Statements

Ordering of Office Supplies:

Office Supplies (Non-stocked): Most office supplies are currently purchased through Office Depot. An Office Depot catalog is supplied to all departments annually. Office Depot can also be accessed through their website: www.officedepot.com for sourcing product only. Note: Do not order office supplies through this webpage as you will not get the discounted pricing available to the College through our contract with Office Depot.

Stocked Supplies: The Purchasing Office maintains an inventory stock of certain items on campus including departmental letterhead and envelopes, forms, and telephones. There is also a selection of conference and meeting items with the Haverford logo (i.e. name tags, note pads, portfolio covers, pens and tote bags).

Orders for Office Supplies should be made via email to supplyor@haverdord.edu before 2:30 pm in order to receive next day delivery. When placing your order for stocked and non-stocked office supplies, please identify the following:

Your identity: Name, Building, Room Number and Account Number.
Product information: Item number, Description, Quantity and Catalog Page number.

Returns:

1. Return of Office Supplies: Items received from Office Depot and Stocked Supplies can be returned within one week of purchase. The item(s) must be returned in its original packaging and in re-saleable condition. Please contact the Purchasing Office via e-mail when making a return request. Your department will receive credit for the returned items.
2. Recycling “used” or “spent” Printer Toner Cartridges:
   Please follow these instructions (or the instructions on the toner package) for returning “used” or “spent” cartridges:
   
   • Use the box and packaging the replacement cartridge comes in to return the spent cartridge.
   • Place the spent cartridge in the plastic bag, tape it shut, put the side supports on the ends of the cartridge, and place in box.
   • Tape the box.
   • Inside the box is a self adhesive return label provided by the manufacturer, place it on the box.
   • When ready to recycle, take the “spent” Copy Cartridge and place it in the box.
   • Give to box to the Mailroom staff; they will know what to do with it.
   
   

   The recycling and return of Xerox toner cartridges is handled by our on campus Xerox staff person.

Purchases of Furniture, Floor plans and Other Specialty Items:

The Purchasing Office also assists with the purchase of furniture, tables and other related items for offices and departments. We maintain a library of catalogs and brochures showing a variety of products at various pricing levels. We can also do floor plans and recommend products that will best serve your needs. We maintain a list of competent vendors of these products. All purchases are generally charged to the originating department unless special funding has been allocated. For more information, contact Sam Williams.

HP Copiers and the Digital Print Center:

In July 2009, Haverford installed HP copiers in many campus buildings. Learn about the copier models and locations, printing costs, and How-To's>

The Digital Print Center supports the campus community with all digitized copy needs including special publications, newsletters, brochures, reports, student work, etc. Please bring your work to Stokes 022 or contact the persons below for additional information.

Contacts: Louis Indelicato (Supervisor)
Thomas D. Coforio (Clerk)
Location: Stokes Hall, Room 022
Tel: (610)896-1033 or 1034
E-Mail: lindelic@haverford.edu

Fax Machines and Typewriters:

We assist the campus community with the purchase of equipment and service contracts on all fax machines and typewriters. The current service contract is with Copy Products, who should be called directly at 610-446-3550 for service requirements.

Conference Phones for Temporary Use:

A limited number of conference phones are on hand in the Purchasing Office to be used on campus for conference calls. Please call us to reserve one for the date you need it as early as possible. You are responsible for picking up and returning the conference phone to the Purchasing Office on the agreed to dates. Please pick up the phone in time to test it at the location where it is being used.

Monthly Account Statements:

We send each department (or separate account) a monthly purchasing statement which shows detailed purchases made through the Purchasing Office (i.e. Stocked Items, Office Depot and Special Purchases). If you have questions about these statements or about copy charges, please contact Sam Williams.