Downloading For Gift Books Procedure

Materials placed on the gift shelf with green slip inserted are awaiting downloading from OCLC into Tripod. Check workform inserted by bibliographer to see whether bib record or OCLC record have been indicated. No order record will be created for gift items.

Search item on Tripod, and if no bib record exists,

Download bib record from OCLC into Tripod:

1. Login to OCLCCatME;
    
2. Find the bib record. From Search menu, click OCLC Online (or click left yellow button). For ISBN: type in the number, click Find. Match the material (check 020, 245 & 260 fields).
    
3. From Tools menu, click on Macro, then under RWA, AcqExport. Then click Run.
    
4. From Action menu, click Export to export bib record from OCLC into Tripod. Write the .b number from the window onto the worksheet.
    
5. Close the record. DO NOT Save to the local file.
    
6. Go into Tripod. Find the bib: .b then the number, then <Enter>.
    
7. Attach an item. Use the hgifti template (28) on the first item (rest will be the same). Fill in LOC: according to worksheet (usually hm), STATUS: c, DONOR: Gift. Quit and make change permanent.

For Haverfordiana:

If the author is an alumnus/a or a member of the Haverford faculty, three special processing steps should be followed:

1. Place an orange dot on the spine of the book.
    
2. Stamp the book on the left inside of the front cover with the stamp that reads, "HAVERFORDIANA NOT TO BE DISCARDED".
    
3. Make sure the worksheet says that the book is Haverfordiana; if not, note that fact on the worksheet.

If donated material already has a bib record on Tripod:

1. Write the bib record number on the worksheet.
    
2. Attach an item. Use the hgifti template (28) on the first item (rest will be the same). Fill in LOC: according to worksheet (usually hm), STATUS: c, DONOR: Gift. Quit and make change permanent.

Donations are now ready to be placed at the end of the cataloging shelves.