Procedures for Checking in Continuations

Continuations are publications issued yearly or less frequently which are intended to be published indefinitely. These include yearbooks, volumes in series, reports, memoirs, transactions, and other multi-volume publications.

Check in the volume on Tripod as described in Procedures for checking in Periodicals. If an earlier volume has not yet arrived, send a claim for it to the print queue.

Follow directions in NOTE fields of check-in record and proceed with one of the following procedures (as appropriate):

Added volumes not analyzed, traced, or classed separately

Books which are to have analytics done, series traced, or which are to be classed separately

Added volumes not analyzed, traced, or classed separately

1. Affix barcode(s). Affix a single barcode to the upper center of the back flyleaf. For Astronomy volumes, use double barcodes: one barcode is affixed to the upper center of the back flyleaf and the other onto the checkout card.
    
2. Create an item record for the volume, attaching it to the same bibliographic record to which the check-in record is attached:
    
   1. From the Summary screen, choose Item records.
       
   2. Choose Attach New Item.
       
   3. Choose appropriate location code.
       
   4. The call number must be entered in MARC format (at the CALL prompt). Use |b (“pipe” b) as the subfield spacer before the last group of letters and numbers. Examples of call no.:

      TR24|b.S35

      PR2045.G7|bM6

   5. Wand in the barcode (at the BAR prompt).
       
   6. Also in MARC format, insert the field for volume and/or year.
       
   7. Click on Insert a field.
       
   8. Tag of new field: v
       
   9. MARC tag 090 <RETURN>
       
   10. Key the volume in the first subfield, preceeded by |e, and the year in the second subfield, preceeded by |y. Example: |e20|y1993/94
        
   11. If the volume is non-circulating, insert “o” (letter “o”) in the fixed field STATUS. If the location code permits circulation but the serial does not circulate, insert the code 2 in the I TYPE fixed field.
        
   12. Click Save.
        
   13. Click Summary.
        
   14. Make sure the new item is listed in the correct sequence on the record summary screen. Move it if necessary.
        
3. Place one or more of the following colored tags in the book, if needed:

   Gold - for books to be shelved in Reference

   Red - for books to be rushed or for Reserve

   Purple - for books to be sent to the in-house bindery for short- term treatment (stiffening of cover).

4. Note: All paperbacks are sent for short-term treatment, with the exception of those going to the Science Library.
    
5. If the volume will be superseding an earlier edition, place a note in the book to send the earlier edition back to the Serials Office.
    
6. Place the volume on the shelf marked Need Call No. Labels and record it on the Serials Department statistics sheet under Added Volumes: Bound/Unbound to Stacks.
    
7. When the superseded edition arrives, change the location code (LOC) and, if necessary, the status code (STATUS) to reflect the volume’s new location and circulation status.

Books which are to have analytics done, series traced, or which are to be classed separately

1. Affix barcode.
    
2. Prepare the cataloging worksheet and place in the book, along with a printout of that volume’s check-in record screen containing cataloging instructions.
    
3. Close check-in record.
    
4. Place the book on the shelf of new books awaiting cataloging.