Procedure for Student Cataloging

1. When approval books are ready for barcoding, check the slip in the book for location Magill library stacks (hm). If there is a full-size worksheet with notes, etc. to add to the bib record, or about deleting a previous edition, give the book to a Library cataloger. Any other location, or no label on the book, give the book to a Library cataloger. When in doubt, ask a Library cataloger.
    
2. Find the bib record for the book: search by title: t___. If the search brings up more than one bib record, give the book to a Library cataloger. If it brings up one record, type e to go to the bib record.
    
3. Are the 04 CAT DA: and 05 ATRTY: at the top filled in? If not, move to step 4.
    
   1. If they are filled in:
       
   2. Is there a 130 or 240 field? If you can’t see a field, type m until you can. If there is a 130 or 240, give the book to a Library cataloger.
       
   3. If there is no 050 call number, give the book to a Library cataloger.
       
   4. If there is anything else, such as a volume number in the main title, give the book to a Library cataloger, otherwise,
       
   5. Write the 050 call number, on the slip, if it is not already there.
       
   6. Type s and the line number for the item record (if there is no hm item record there, attach one (i), then insert (copy and paste) the 050 call number). Check the item call number against the slip and the call number label on the book. Put a Haverford barcode in the book if it’s not already there. Type the line no. of the item barcode (if you’re attaching a new item, insert a barcode field). Wand in the new barcode.
       
   7. Make 19 LOC: hm.
       
   8. Make 03 ICODE2: h.
       
   9. Make 21 STATUS: p.
       
   10. Print label(s).
        
   11. Type s to go to the summary of attached records. Type m to make the change to the item permanent.
        
   12. Type the line number of the hm Order record.
        
   13. Type 03, then Enter, then y to fill in the CDATE field with today’s date.
        
   14. Quit and make the change permanent.
        
   15. Put a hardback on the processing shelf, paperback on the paperback processing shelf (worksheet in the bin), and count it on the statistics sheet.
        
4. If the CAT DA: at the top is not filled in, check the 040 field.
    
   1. If it does not have |cDLC, give the book to a Library cataloger.
       
   2. If it does have |cDLC, check the 008 field. Is the next-to-last character blank? If it is not blank, give the book to a Library cataloger.
       
   3. If it is blank, check that the 245 field matches what is on the title page. If it doesn’t, give the book to a Library cataloger.
       
   4. If it does match, write the call number in the 050 field on the slip, unless it is already there.
       
   5. Is there a 130 or 240 field? If you can’t see a field, type m until you can. If there is a 130 or 240, give the book to a Library cataloger.
       
   6. If there is no 050 call number, give the book to a Library cataloger.
       
   7. If there is anything else, such as a volume number in the main title, give the book to a Library cataloger, otherwise,
       
   8. Type 04, then Enter, then y to fill in the CAT DA: field with today’s date.
       
   9. Make 05 ATRTY: g.
       
   10. Type s then the appropriate line number to go back to the item record.
        
   11. Check (if there is no hm item record there, attach one (i), then insert (copy and paste) the 050 call number) that the call number in the item matches the slip. If it doesn’t, consult a Library cataloger. If it does, put a Haverford barcode in the book, unless there is already one here. Type the line no. of the item barcode (if you’re attaching a new item, insert a barcode field). Wand in the new barcode.
        
   12. Make the 19 LOC: hm.
        
   13. Make 03 ICODE2: h.
        
   14. Make 21 STATUS: p.
        
   15. Print label(s).
        
   16. Type s to go to the summary of attached records. Type m to make the change to the item permanent.
        
   17. Type the line number of the hm Order record.
        
   18. Type 03, then Enter, then y to fill in the CDATE field with today’s date.
        
   19. Quit and make the change permanent.
        
   20. Put a hardback on the processing shelf, paperback on the paperback processing shelf (worksheet in the bin) and count it on the statistics sheet.