Procedures for Haverfordiana

Bibliographer will:

Indicate clearly on the order card the relationship of the author to the college and any special access points required, e.g.:

• Haverford Faculty Member
   
• Haverford alumnus--Class of 1967
   
• Chapter by John Smith, a Haverford faculty member (or alumnus, Class of 1967)
   
• Attended Haverford College in the 1890s

Acquisitions Department will:

Stamp book inside front cover with "Haverfordiana--not to be discarded" stamp. Place orange dot on spine.

Cataloger will:

1. Add a note to Tripod bib record:
    
   • John Smith is a Haverford faculty member or John Smith is a Haverford alumnus, Class of 1967 or John Smith attended Haverford College in the 1890s.
      
   • Includes a chapter by John Smith, a Haverford faculty member (or alumnus, Class of 1967).
      
   • If the contribution is a chapter or article, make a partial (505 2 ) contents note (if there is already a full contents note or a 970, leave it and don't add a partial one) with the chapter title / author (e.g., 505 2 Frogs of New South Wales / John Smith).
      
   • If the Haverford author is the fourth (or lower) author, which would not normally by included in 245 or 700, fill in all authors' names in 245 |c and add 700 for Haverford author.
      
2. Be sure there is a name entry (100 or 700) on the Tripod bib record for the Haverford person.
    
   • If there is already the appropriate name entry (100, 700 or 970), leave it. If a 970 exists check the name authority record in Tripod or OCLC.
      
   • If not, such as, for a chapter in a book, make an author-title added entry (700 12 Smith, John.|tFrogs of New South Wales).
      
3. All records with special notes or names (i.e., not on the OCLC record) must be protected in the on-line environment. Since Tripod matches for overlay via the OCLC control no., we change it to protect the records. We do keep the OCLC control no. in the Bib record, in a different field.