Approval Arrival Procedures

 1. Receive books with copies of invoices in boxes from Blackwell’s Book Services.

 2. Prepare books with multi-part slips and paperwork:

1. Separate the packing slips from invoices; put the invoices in Lisa’s IN box.
    
2. Check books versus printed packing slip – check off titles on packing slips.
    
3. Remove multi-part slip from book.
    
4. Record invoice number and invoice date in box located at the top left corner of multi-part slip.
    
5. Highlight call number.
    
6. Highlight series titles to alert catalogers/bibliographer.
    
7. Staple top left copy of multi-part slip to workform; set aside other parts of multi-part slip.
    
8. On the invoices there may be notes on requests from departments and libraries alongside the title. Annotate the workform as indicated on the packing slip – h wants, b wants, etc.
    
9. Place workform in corresponding book.

2a. For books with single slips

1. Check books versus printed packing list – check off titles on packing list.
    
2. Remove slip from book.
    
3. Record invoice number and invoice date on slip.
    
4. Highlight series titles to alert cataloger/bibliographer.
    
5. Photocopy annotated slip and staple trimmed photocopy of slip to workform.
    
6. On the slips and packing list there may be notes on requests from departments and libraries. Annotate the workforms as indicated on the slip or packing list – h wants, b wants, etc.
    
7. Place workform in corresponding book.

 3. Alphabetize the multi-part slips and single slips separately by title.

 4. Put the alphabetized slips (rubberbanded) into the appropriate box above the desk.

 5. Give the packing lists to Lisa or put them in her IN box.

 6. Log in to Tripod.

 7. Search each book in Tripod using the “SEARCH the Catalog” function:

S > SEARCH the Catalog
S > SUMMARY of all records attached to a bibliographic record
T > TITLE SEARCH

 8. Search by title.

 9. Expect to find: 1 bib with ta order, bc order, tp item; annotate workform with other findings according to the Guide for     Searching (below).

10. For books with single slips, record call number (in red or green) as close to top of slip as possible.

11. Also search, by title, for the series if there is one. Record how many in the series B and H each own.

Guide for Searching

If you find:	Note should read:
1 earlier edition at H (or B)	H (or B) has earlier ed.
Multiple (x) earlier editions at H (or B)	H (or B) has (x) earlier ed.
S order (not PAID)	S expects
S order (PAID)	S has
H firm order	H on firm order
B firm order (in addition to B approval order)	B on firm order
S item + order (not PAID)	S expects
S item + order (PAID)	S has
S item	S has
H item	H has
B item	B has
Foreign language edition at H (or B)	H (or B) has (language) ed.