Grant-Seeking - Applying for a Grant
Once you have identified one or more funders to whom you would like to apply, please notify the Assistant to the Provost.
The Office of the Provost will need to approve your application, addressing any program requirements or limitations concerning additional applications from other members of the faculty of Haverford College.
In addition, please notify the Associate Director of Foundation, Corporate and Government Relations if your proposal must be submitted to a government agency or if you will otherwise need assistance with the mechanics of the process. Unfortunately, the submission process can be difficult and ample time may be needed to identify and to fix submission errors.
You will also be asked to provide signed forms involving significant financial interests, lobbying, and other regulatory matters.
Please be aware that application deadlines are usually a year or more in advance of the funding period. Especially for research funding, many of them are in the fall for money disbursed the following fall. It is best to spend six months or more researching, writing, and reviewing your proposal. For example, if you seek funding for a sabbatical that starts in September 2015 or January 2016, then you will probably need to apply by October 2014 and should start working on your proposal in March 2014.
Starting to write six months before the deadline may be a challenge, but doing so allows you to refine and to reformulate your proposal in light of your developing agenda and the interests of your potential funders. The Associate Director of Foundation, Corporate and Government Relations encourages you to contact him at the very beginning of your grant-seeking process, so that he can help you to strategize and to find a full range of possible funders.
The best sources for assistance on the academic content of your proposal are the program announcement, a program officer or even a reviewer if available, and your professional colleagues.
Sometimes a funder will make available a list of previous recipients of funding; it may useful for you to contact one or more of them.
Although the Associate Director of Foundation, Corporate and Government Relations is not a specialist in your field, he will be happy to review your proposal. He can offer an opinion on how specifically you address the elements of the program announcement, and help to spot any clerical errors or missing information. Your departmental chair and other professors are probably the best source of help for composing a budget, but the Grant and Financial Accountant or the Accounting Manager can check it for errors before approving it.
Many funders explain their decision-making process, so that you know when to expect notification of whether or not you have won an award. It often takes at least six months.
If you gain funding, congratulations! Please notify the Assistant to the Provost and work with the Grant and Financial Accountant or the Accounting Manager to make the arrangements needed to accept and to administer your award. Your funder will require reports of how you spend the grant in accordance with your proposal, and the results. Although you administer your own award, the Associate Director of Foundation, Corporate and Government Relations can set up a file and help you to track reporting requirements and due dates.
If you do not gain funding, some funders will make the comments of reviewers available to you. These can be very useful in reformulating your proposal, whether for the same or a different program; even if you choose to try again with a different project, you have still gained important grant writing experience and familiarity with the funding universe.