Information for Students

The Audio Visual Services Department’s primary mission is to support classroom teaching and learning.   We prioritize our support to students whose AV equipment and support needs are academically related. 

Plan ahead! 

We have limited services and equipment available for students.  Contacting us as early as possible increases the likelihood that we will be able to help you and, when we are unable to help, increases the time you will have to find help elsewhere.  Even if you just have a vague idea of what you may need the sooner you contact us the sooner we can start planning. 

We require a minimum of 7 days notice for all requests!

We require a minimum of 7 days notice for all requests.  If you wait until a couple of days before your event to contact us we will probably be unable to schedule help for you.

Always communicate directly with us!

Available Equipment for Students:

In all cases you should contact us directly to determine availablity.

• Portable equipment, including video cameras, projectors and tape recorders: Check the list of available portable equipment.  This equipment is prioritized for faculty and academic use.
  
  
• PA (Public Address equipment):  We can set up microphones for your event in one of our auditoriums with a permanently installed PA system.  We also have a very limited inventory of portable PA equipment available for students to borrow.  If you have a small event (small venue, small crowd) we may be able to help you out with our portable powered speakers.  These are good for lectures, readings, and acoustic music.  Once again, call us to discuss.
  
  
• Video screenings:  We can screen videos and DVD’s for classes and for recognized student organizations. We observe copyright laws and we expect you to do the same.  Please read and understand our section on Public Performance of Video Recordings before contacting us. Note that we typically do not allow students to access and operate our video projection equipment directly. You must arrange to have an AV technician present to operate the equipment.
  
  
• Computer Projection:  We can help you with your computer presentation.  Check out the list of available equipment and facilities here. Note that we typically do not lend portable computer projectors directly to students, nor do we typically allow students to directly access our media classroom equipment. In these cases you should have your faculty member tender the request for you or arrange to have an AV employee operate the equipment for you.
  

What we do not offer for students:

Some of the services we do not offer but are asked to do quite often:

• PA systems for bands and other large events (requiring elaborate or extensive sound reinforcement):  We simply do not have the equipment and labor resources required to support these types of events.  Please call us to discuss your needs and we may be able to offer a solution.  Options:
  
  
  • Student Council maintains a large quantity of sound equipment for students use.  Contact the Student Activities office for more information.
    
    
  • There are a number of local sound companies that for a fee will rent, set-up and operate sound equipment for your larger event.  Please contact us for a list of local companies. 

·         Lights:  We do not provide auxiliary, theatrical, or cued lighting of any kind.  If you need lights for your event you may find help through HITT (Haverford Independent Technical Theater group) or a local lighting and staging company. 

·         Outdoor movies:  We do not have the equipment or resources required for an outdoor movie.  With ample notice we can screen a video or DVD indoors in one of our auditoriums.  The Student Activities office maintains a list of companies that can do an outdoor movie for you.  Warning:  It is expensive!

·         Video editing services:  We do not have the equipment to edit video.  We are able to duplicate entire videotapes.  Options:

• Academic Computing maintains computer based video editing in one of it’s labs.
  
  
• The Bi-Co Movie-making Club has editing facilities.

Make a reservation:

• Once again, we require a minimum of 7 days notice for all requests.  A longer lead-time is preferred if your event or class is on a weekend, at night, or if it is a particularly complex event requiring the AV department professional staff to be present.
  
  
• We have limited ability to deliver and pick up most equipment.  In most cases you will be required to pick the equipment up and return it to the AV department yourself.
  
  
• To make a reservation use our equipment reservations page.