Manage Email on Multiple Systems
Journey of an Email Message
Install and Configure Email
Manage SquirrelMail Folders
Clean Your Server Inbox
Check Your Server Inbox Size
Email Tools
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Manage Email
on Multiple Computer Systems
Do you check your email from more than one computer? If so, unless you set up your email properly, you could end up with email scattered in multiple locations or seemingly lost messages.
The web page Journey of an Email Message explains
how email moves from the sender to you, defines some techincal terms,
and clarifies how to configure your email applications to enable you to
get your email anywhere, anytime.
It also provides some general tips for managing your server inbox to avoid
problems.
Whereas Journey provides a conceptual overview,
this page provides specific recommendations which should work for most
Haverford email users. If you follow these recommendations, you will keep
your server inbox clean and have a central place for all email.
Our Recommendation
The computing centers recommend using Eudora
on your primary computer--generally your office or dorm computer--and SquirrelMail from other
computers from which you check your Haverford email account.
I. Manage Your Email in Eudora on Your Primary Computer
Establish a primary computer (generally your office
computer or your dorm computer) to collect
and store all your email.
Configure Eudora for
Windows:
- If your primary system does not yet have Eudora, install Eudora on your primary system.
- Select the Options command from
the Tools menu.
- Select the Incoming Mail category
icon.
- Enable (by adding
a check mark) all of the following options:
- "Leave mail on server"
- "Delete from server after _5_
days" (fill
in 5)
- "Delete from server when emptied from
trash"
- Disable (by unchecking)
the option
- "Skip messages over ___ K in size"
- Accept these changes by selecting OK.
Configure Eudora
for Macintosh:
- If your primary system does not yet have Eudora, install Eudora on your primary system.
- Select the Settings command from
the Special menu.
- Select the Checking Mail category
icon.
- Enable (by adding
a check mark) all of the following
options:
- "Leave on server for _5__
days" (fill
in 5)
- "Delete from server when emptied from
trash"
- Disable (by unchecking)
the option
- "Skip messages over ___ K in
size"
- Accept
these changes by selecting OK.
II. Use SquirrelMail
from Other Computers
If you set up your primary computer as described above, you
can still check new or recent email messages from other computers using SquirrelMail
(http://mail.haverford.edu).
Recall that only messages in your server inbox will download to Eudora. To ensure that all desired sent and received email messages will download to your primary personal computer, keep the following points in mind.
- If you configured Eudora as instructed above, messages will stay in your SquirrelMail inbox for five days after you have checked those messages with Eudora.
- Only messages retained in your SquirrelMail inbox will be downloaded when you check email with Eudora (or a similar POP mail client). Messages in SquirrelMail folders other than "inbox" are not downloaded to Eudora.
- Do not delete desired messages from your SquirrelMail inbox until you have already downloaded them to your primary mail system.
- Do not move messages into your SquirrelMail
folders until you have already downloaded them to your primary mail system.
- Important messages sent from Squirrelmail will not download to your primary computer by default. Either copy yourself when sending desired
messages or move desired sent messages from the SquirrelMail "Sent" folder to the SquirrelMail "inbox" folder.
- To keep an email available via SquirrelMail longer than five days (after you download it with Eudora), you must move it into another SquirrelMail folder.
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