Academic Concern

CSSP relies on the faculty to convey notes of concern to the deans of those students in their courses who are experiencing academic difficulty. The committee reviews these faculty reports at the middle of each semester and sends letters to some students apprising them of its concerns, urging them to consult with their advisors, counselors, deans, and instructors, and recommending, where appropriate, that they make use of the College's peer tutoring system and other academic help resources.

CSSP will also apprise such students of the consequences of failure and may put them on one of several levels of "academic warning" that requires them to maintain regular contact with their deans and places their academic performance under close supervision for at least a semester.

In dealing with academic deficiencies, the committee has broad authority to set requirements for a student's continued enrollment or to require him/her to take a College Leave for a minimum of one year; such decisions are typically made at the end of each semester. Students are accountable to themselves and to the College (as embodied in the committee) for the use to which they put both their talents and the resources of the College. Each case that comes before the committee is treated individually within the context of College policy, and from this perspective, accountability means that some students who perform poorly but manage to pass their courses may still be placed on College Leave and ones who are failing may, on occasion, be permitted to continue. However, although it may permit students who fail some of their courses to continue at the College, the committee must first be convinced that there is a high probability that such students will do work that is at least consistently adequate in the immediate future.

Academic Warnings

There are three levels of Academic Warning at Haverford College. Below are listed the requirements for each:

Regular Academic Warning

The student who receives a Regular Academic Warning must:

  • Attend all classes unless excused in advance by his or her instructor or dean;
  • Complete satisfactory work on time;
  • Meet with his or her dean every three weeks;
  • Keep in close touch with his or her professors;
  • Take no more than 4.5 credits and no fewer than four credits.
Strict Academic Warning

The student who receives a Strict Academic Warning must:

  • Attend all classes unless excused in advance by his or her instructor or dean;
  • Complete satisfactory work on time (please note that he or she is not permitted to have any extensions or incompletes in any courses during the entire semester);
  • Meet with his or her dean every two weeks;
  • Keep in close touch with his or her professors;
  • Take no more (no fewer) than four credits.
Very Strict Academic Warning

The student who receives a Very Strict Academic Warning must:

  • Attend all classes unless excused in advance by his or her instructor or dean;
  • Complete satisfactory work on time (please note that he or she is not permitted to have any extensions or incompletes in any courses during the entire semester);
  • Meet with his or her dean every two weeks;
  • Keep in close touch with his or her professors;
  • See his or her advisor periodically;
  • Take no more (no fewer) than four credits.

Failure to keep any of the terms of the different Academic Warnings would be sufficient cause for separation from the College for a minimum of one year.

CSSP will review the academic performance of a student on Academic Warning at mid-semester and will expect to see evidence of substantial academic improvement. Failing grades, or a pattern of low grades, even if it does not contain a failure, would be cause for placing the student on College Leave.

The College urges any student on Academic Warning to make full use of the College's resources, including instructors, advisors, Psychological Services, Deans, study skills counseling and tutors to help surmount academic challenges and/or the personal difficulties that interfere with academic performance.

Finally, the College strongly urges students on warning to be open with their parents about their status and the challenges they face, and to do so in a timely fashion. Parents can be invaluable sources of guidance and personal support in times of difficulty, and experience suggests that the failure on the part of students to be honest with their parents about such matters can have an adverse impact on the trust that is the basis of healthy adult relationships.